Vietnamese International Students at the University of Sydney – ViSUS Annual General Meeting

AGENDA OF ANNUAL GENERAL MEETING OF VIETNAMESE INTERNATIONAL STUDENTS AT UNIVERSITY OF SYDNEY (ViSUS)

TO BE HELD AT 18:00 MARCH 14TH, 2025 AT H70.01.1070.Belinda Hutchinson Building.BHB Case Study Lecture Theatre 1070

1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. ANNUAL REPORTS
5. CONSTITUTIONAL AMENDMENTS

The following amendments to the constitution are proposed:

#1:

4.1 The Society shall have an Executive consisting of:

i) A President,

ii) A Vice President,

iii) A Secretary,

iv) A Treasurer,

v) A Business Development Executive,

vi) An Event Executive

viii) A Marketing Executive.

Amend to:

4.1 The Society shall have an Executive consisting of:

i) A President,

ii) 2 Vice Presidents,

iii) A Secretary,

iv) A Treasurer,

v) An Event Executive

vii) A Marketing Executive.

#2:

5.1 The President shall:

i) Plan the Society’s activities in consultation with the Executive.

ii) Liaise with the Executive and any Committees formed by the Society.

iii) Ensure an adequate handover, including any documents and materials, to the following Executive.

Amend to:

5.1 The President shall:

i) Plan the Society’s activities in consultation with the Executive.

ii) Liaise with the Executive and any Committees formed by the Society.

iii) Ensure an adequate handover, including any documents and materials, to the following Executive.

iv) Be responsible for originating, negotiating and closing deals with sponsors, partners, and other business opportunities.

#3:

5.5 The Business Development Executive shall:

i) Creating and executing a business plan that aligns with the goals of the Society.

research and identify potential sponsors, partners, and fundraising opportunities that could benefit the Society.

ii) Work closely with other teams within the society to ensure the success of new business opportunities.

iii) Be responsible for negotiating and closing deals with sponsors, partners, and other business opportunities.

Amend to:

To be removed.

#4:

6.1 The Society shall hold an Ordinary Meeting at least once every 4 weeks during the semester (teaching period, Week 1-13).

Amend to:

6.1 The Society shall hold an Ordinary Meeting at least once every 4 weeks.

#5:

7.1 The Society shall hold General Meetings as required during semester (teaching period, Weeks 1-13).

Amend to:

The Society shall hold General Meetings as required.

6. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

• President
• 2 Vice Presidents
• Secretary
• Treasurer
• Event Executive
• Marketing Executive

Nominations are to be taken from the floor.

7. GENERAL BUSINESS

• Nomination of Bank Signatories

8. DATE OF THE NEXT MEETING

9. CLOSE OF MEETING