Traditional Karate-Do Annual General Meeting
Welcome to USYD Traditional Karate-do Society Annual General Meeting!
AGENDA OF ANNUAL GENERAL MEETING OF USYD Traditional Karate-Do Society
TO BE HELD AT 31/03/2025, 6:00 PM AT H70.03.3240.Belinda Hutchinson Building Seminar Room 324 and Online (Zoom): https://uni-sydney.zoom.us/j/86205423284
- OPENING AND WELCOME
- APOLOGIES AND LEAVES OF ABSENCE
- MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
- ANNUAL REPORTS
- CONSTITUTIONAL AMENDMENTS
Previous:
3.1(ii) All holders of a current Access Card of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.
Amend to:
3.1 (ii) All Members of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.
Previous:
4.1 The Society shall have an Executive consisting of:
i) A President
ii) Vice President(s)
iii) A Secretary
iv) A Treasurer
v) and up to a further 2 General Executive Member(s).
Amend to:
4.1 The Society shall have an Executive consisting of:
i) A President
ii) A Vice President
iii) A Secretary
iv) A Treasurer
v) A Social Media Officer
vi) An Event’s Coordinator.
vii) A General Executive.
Added Section:
4.4 It is a requirement that at least one executive member be in attendance for each training session and society organised social events.
Previous:
5.6 The General Executive Members shall:
i) Assist in the running of the club as determined by the Executives from time to time
Amend to:
5.6 The Social Media Officer shall:
i) Design and create digital event posts for promotion on Instagram, Facebook and other relevant social media platforms
ii) Be in charge of responding to messages of enquiry on social media platforms
Added Section:
5.7 The Events Coordinator shall:
i) Organise and plan social events for the club outside of regular training.
Added Section:
5.8 The General Executive shall:
i) Assist in the running of the club as determined by the Executives from time to time
Previous:
6.1 The Society shall hold an Ordinary Meeting at least once every 4 weeks during semester (teaching period, Weeks 1-13).
Amend to:
6.1 The Society shall hold an Ordinary Meeting at least once every 4 weeks.
Previous:
7.1 The Society shall hold General Meetings as required during the semester (teaching period, Weeks 1-13).
Amend to:
7.1 The Society shall hold General Meetings as required.
Previous:
7.7 A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:
i) Granting Honorary Membership
iii) Repealing motions and the effect of motions carried at an Ordinary Meeting
iv) Amending the Constitution
v) Dismissing Executive Members for reasons other than that in 4.3 of the Constitution, provided that the Executive Member is given reasonable right of reply
vi) Dissolving the Society.
Amend to:
7.7 A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:
i) Granting Honorary Membership
iii) Repealing motions and the effect of motions carried at an Ordinary Meeting
iv) Amending the Constitution
v) Dismissing Executive Members for failure to adequately perform their executive duties provided that the Executive Member is given reasonable right of reply
vi) Dissolving the Society.
Previous:
8.4 The Annual General Meeting shall be held between 9 am and 9 pm at a place on a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.
Amend to:
8.4 The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.
Added section:
8.7 Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period
Previous:
11.6 The financial year of the Society shall run from the 1st April to 31st March following.
Amend to:
11.6 The financial year of the Society shall run from the 1st of February to the 31st of January following.
- ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
- President
- Vice President
- Secretary
- Treasurer
- Social Media Officer
- A General Executive Member.
Nomination Instructions:
- Expressions of interest in any of the roles must be notified to a current executive member before the AGM (in-person or via online communication), or before the election process begins during the AGM.
- Candidates are allowed to run for more than one executive position.
- For each executive position, potential candidates will be required to give a speech (up to 2 minutes) if there are 2 or more people running for a particular executive position.
- Each role will be democratically voted on by all members attending the AGM via a Google Form. The candidate with the most votes for a particular executive position will be nominated as that position for the 2024-25 year.
- This process will be conducted in a sequential method, in the order of each executive role available above.
- GENERAL BUSINESS
- Nomination of Bank Signatories
- DATE OF THE NEXT MEETING: 31/03/2026
- CLOSE OF MEETING
