SUSS AGM
SUSS’s Annual General Meeting
AGENDA OF ANNUAL GENERAL MEETING OF The Sydney University Speleological Society
TO BE HELD AT 7:30 PM on the 2nd of May, 2024 AT The Quad Seminar Room S224
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. CONSTITUTIONAL AMENDMENTS
| Clause # | Current Clause | New Proposed Clause | Reason for Amendment |
| 4.1.b)
[3.1.ii) in Model Constitution] | All holders of a current Access Card of the University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society. | All Members of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society. | Mandatory C&S Amendment |
| 13.1
[6.1 in Model Constitution] | The Society shall hold an Ordinary Meeting at least once every semester (teaching period, Weeks 1-13). | The Society shall hold an Ordinary Meeting at least once every semester. | Mandatory C&S Amendment. |
| 14.1
[7.1 in Model Constitution] | The Society shall hold General Meetings as required during semester (teaching period, Weeks 1-13). | The Society shall hold General Meetings as required. | Mandatory C&S Amendment |
| 14.7
[7.7 in Model Constitution] | A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:
i) granting Honorary Life Membership; ii) repealing motions and the effect of motions carried at an Ordinary Meeting or Executive Meeting; iii) amending the Constitution by the procedure provided for in section 19 (which section prevails over any provision of this clause to the extent of any inconsistency) iv) dismissing Executive Members for reasons other than that in 6.8 of the Constitution, provided that the Executive Member is given reasonable right of reply v) dissolving the Society. | A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:
i) granting Honorary Life Membership; ii) repealing motions and the effect of motions carried at an Ordinary Meeting or Executive Meeting; iii) amending the Constitution by the procedure provided for in section 19 (which section prevails over any provision of this clause to the extent of any inconsistency) iv) dismissing Executive Members for failure to adequately perform their executive duties, provided that the Executive Member is given reasonable right of reply reasonable right of reply v) dissolving the Society. | Mandatory C&S Amendment |
| 15.4
[8.4 in Model Constitution] | The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position. | The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position. | Mandatory C&S Amendment |
| 15.7
[8.7 in Model Constitution] | [NA] | Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period | Mandatory C&S Amendment |
| 5.1 | The subscription fees for membership for one Society financial year to be changed | The subscription fees for membership for financial year shall be: January 1st to December 31st | Mandatory C&S Amendment |
| 5.2 | A member of the Society must pay to the Society an annual subscription as determined
under section 5.1 before the end of the Society financial year | The subscription fees for membership for financial year shall be: January 1st to December 31st | Mandatory C&S Amendment |
| 20.3 | All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer. | All payments of the Society shall be by cheque or electronic transfer, signed by at least two members of the Executive, one of whom must be the Treasurer. | Suggested C&S Amendment |
4. ANNUAL REPORTS
5. ELECTION OF EXECUTIVES
Nominations will be considered and voted on for the following positions:
● President
● Vice President
● Gear Officer
● Secretary
● Treasurer
● Safety Officer
● Bull Editor
● Minutes Secretary
● Dive Representative
● Librarian
● ASF Councillor
● Webmaster
● General Committee
6. GENERAL BUSINESS
i) Nomination of Bank Signatories
7. DATE OF THE NEXT MEETING
8. CLOSE OF MEETING