Project Hope Annual General Meeting
Who:
Project Hope Executive Team, general members, and prospective committee candidates.
What:
The Project Hope 2025 Annual General Meeting (AGM) is a formal meeting to review the society’s achievements, activities, and financial performance over the past year, and to elect the new Executive Committee for 2026. Members will also have the opportunity to propose constitutional amendments and provide feedback for the upcoming year.
When:
31 October 2025, 5:30 PM – 8:30 PM
Where:
Susan Wakil Health Building Seminar Room 409
Why:
The AGM is held annually to comply with USU requirements, ensure transparency in operations, and facilitate leadership transition. It provides a platform to celebrate the club’s successes, engage members in decision-making, and set future directions for Project Hope’s initiatives.
AGENDA OF ANNUAL GENERAL MEETING OF Project Hope TO BE HELD AT 31st October 2025 AT D18.04.408 Susan Wakil Health Building. SWHB Seminar Room 408 and online via https://uni-sydney.zoom.us/j/87174958345
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. ANNUAL REPORTS
President Report
Treasurer Report
Secretary Report
5. ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
• President
• Co-President
• Secretary
• Treasurer
• Fundraising Director
• Marketing (Domestic) Director
• Marketing (International) Director
• Sponsorship Director
• Events Director
Nominations must be submitted via email to [email protected] no later than 31st October 5pm.
Each nomination must include:
o The nominee’s full name, SID and USU ID
o The position being nominated for
o A brief statement (maximum 150 words) outlining relevant experience and motivation for applying
o Floor nomination will be accepted on the day as well
6. GENERAL BUSINESS
i) Nomination of Bank Signatories
ii) Endorsement of use of funds
7. DATE OF THE NEXT MEETING
8. CLOSE OF MEETING
