Pole and Aerial Society Annual General Meeting
AGENDA OF ANNUAL GENERAL MEETING OF THE POLE AND AERIAL SOCIETY To be held at 6:00 PM, 23/05/2025 at A14.02.S225.The Quadrangle.The Quad Seminar Room S225
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. MOTIONS ON NOTICE
5. ANNUAL REPORTS/REPORTS OF EXECUTIVE MEMBERS
• President
• Vice President
• Treasurer
• Secretary
6. CONSTITUTIONAL AMENDMENTS
The following amendments will account for the introduction of new executive team members, and list their existence and responsibilities within the society.
• CLAUSE 2.3:
The Society will undertake the following activities to achieve its aims:
1. Student run flexibility, strength, and dance classes.
2. Social events such as Pole and Pub, movie nights, group practice, and competition workshops/outings.
3. Fundraiser events for charities such as The Scarlett Alliance to promote awareness of exploitation within the industry.
AMENDED TO:
The Society will undertake the following activities to achieve its aims:
1. Student run flexibility, strength, and dance classes.
2. Professional run pole dance, aerial silk, and lyra classes at local dance and aerial arts studios in Sydney.
3. Social events such as group practice, competition workshops, and outings.
4. Fundraiser events for pro sex worker charities to promote awareness of exploitation within the sex worker industry.
5. Hosting educational opportunities and public awareness of sex worker exploitation, the origins of pole dance and aerial arts, and ensuring sex workers can find safety and community without our society.
• CAUSE 4.1:
The Society shall have an Executive consisting of:
1. A President
2. 1 Vice President
3. A Secretary
4. A Treasurer
AMENDED TO:
The Society shall have an Executive consisting of:
1. A President
2. 1 Vice President
3. A Secretary
4. A Treasurer
5. An Events Officer
6. A Publicity Officer
7. A Wellbeing Officer
• CAUSE 5 (5.5, 5.6, 5.7)
NIL
ADDITION OF:
DUTIES OF EXECUTIVE MEMBERS
5.5 The Events Officer shall:
1. Organises all social and political events for the Society.
2. Books necessary spaces to hold events.
3. Coordinates with the Publicity Officer on the correct promotion of the Society events.
4. Organises all food, drinks, decorations, props, or equipment needed for the Society events
5.6 The Publicity Officer shall:
1. Manages the Society’s social media channels and accounts, keeping Society members and followers up to date on Society activities, upcoming events, and building community through social media.
2. Creates graphics and social media content to promote the Society.
3. Attends Society events in order to capture social media content, such as photography or filming.
5.7 The Wellbeing Officer shall:
1. Check in with both executive members and members to ensure the wellbeing, safety, and comfort of all Society operations are healthy and maintained.
2. Check that all professional instructors are qualified and licensed, and that our practice spaces are safe to operate in.
3. Attend events to check in that members are comfortable, confident, properly warmed up, and not being peer-pressured into activities.
4. Provide a safe space for sex workers and any marginalised persons to voice any concerns with the Society’s inclusivity and political practice.
5. Ensure the Society is aligned with our political goals and philosophies, and upholding inclusive practices.
6. ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
1. A President
2. 1 Vice President
3. A Secretary
4. A Treasurer
5. An Events Officer
6. A Publicity Officer
7. A Wellbeing Officer
NOMINATION INSTRUCTIONS:
• Nominees must notify the society prior to the AGM of intent to run for any given executive position. This can be done via email ([email protected]) or social media direct message (@usydpolesoc on Instagram).
• Nominees must prepare a 1-5-minute-long speech to present at the AGM, explaining why they would excel at the position they are running for and their goals, aims, and ideas for the position if successfully nominated. This speech can be presented via Zoom or in-person.
6. GENERAL BUSINESS
• Nomination of Bank Signatories
• Discussion of goals and visions for the club for semester two of 2025 (i.e. what members would be interested in actioning and achieving, activities members would like to see manifest, etc)
• Addressing of past event, what members enjoyed and didn't enjoy
• President to address members and executives regarding leadership philosophy and to host an open discussion about inclusivity, acceptance, and increase support for all community members.
7. DATE OF THE NEXT MEETING
8. CLOSE OF MEETING