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Events 
Physics Society Annual General Meeting 

Physics Society Annual General Meeting

https://docs.google.com/document/d/11Uwx4QXSqL8QCsQVl_awzHAX9TcamwICSXWJYv19qXY/edit?usp=sharing

AGENDA OF ANNUAL GENERAL MEETING OF The University of Sydney Physics Society (PhySoc)

TO BE HELD AT 3:00-5:00 pm

ON Thursday 16TH OCTOBER 2025 AT Susan Wakil Health Building Seminar Room 408

  1. OPENING AND WELCOME
  2. APOLOGIES AND LEAVES OF ABSENCE
  3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
  4. ANNUAL REPORTS
  5. CONSTITUTIONAL AMENDMENTS

4.1 The Society shall have an Executive consisting of the following elected members:

  1. a President
  2. a Vice President
  3. a Secretary
  4. a Treasurer
  5. up to 1 Art director
  6. up to 1 Social media director
  7. up to 1 Sponsorship director
  8. up to 3 General executives

Additionally, two Jeremy executives are to be elected:

  1. up to 1 Editor-in-Chief
  2. up to 1 Managing editor

One of the elected executives shall be appointed as:

i) Physics EDI (PEDI) representative

to be appointed by the elected executive.

First-year students shall be elected as:

i) up to 2 first-year officers

to be held by first-year students, elected at a general meeting in the semester following the PhySoc AGM.

Motion to amend clause 4.1 to:

4.1 The Society shall have an Executive consisting of the following elected members:

  1. a President
  2. a Vice President
  3. a Secretary
  4. a Treasurer
  5. up to 1 Art director
  6. up to 1 Social media director
  7. up to 1 Sponsorship director

Additionally, two Jeremy executives are to be elected:

  1. up to 1 Editor-in-Chief
  2. up to 1 Managing editor

One of the elected executives shall be appointed as:

i) Physics EDI (PEDI) representative

to be appointed by the elected executive.

First-year students shall be elected as:

i) up to 2 first-year officers

to be held by first-year students, elected at a general meeting in the semester following the PhySoc AGM.

5.1 The President shall:

i) Plan the Society’s activities in consultation with the Executive.

ii) Liaise with the Executive and any Committees formed by the Society. iii) Ensure an adequate handover, including any documents and materials, to the following Executive.

iv) Organise and take full responsibility for the weekly PhySoc talks by leading academics and related physical science industry representatives.

v) Ensure all coffee related events contain the phrase ‘Bean Time’ at least once in administrative or promotional material.

Motion to amend clause 5.1 to:

5.1 The President shall:

i) Plan the Society’s activities in consultation with the Executive.

ii) Liaise with the Executive and any Committees formed by the Society.

iii) Ensure an adequate handover, including any documents and materials, to the following Executive.

iv) Ensure all coffee related events contain the phrase ‘Bean Time’ at least once in administrative or promotional material.

5.2 The Vice-President shall:

i) Deputise for the President.

Motion to amend clause 5.2 to:

5.2 The Vice-President shall:

i) Deputise for the President.

ii) Help, organise and co-ordinate events which fulfil the aims of this Society as outlined in this Constitution

iii) Propose ideas for new events which further the aims of this Society as outlined in this Constitution

iv) Assist with the marketing of events and activities via lecture announcements, social media and posters along with the other members of the Executive

5.5 The General Executives shall:

i) Help, organise and co-ordinate events which fulfil the aims of this Society as outlined in this Constitution

ii) Propose ideas for new events which further the aims of this Society as outlined in this Constitution

iii) Assist with the marketing of events and activities via lecture announcements, social media and posters along with the other members of the Executive

Motion to remove clause 5.5:

5.7 The Jeremy Editor-in-Chief shall:

i) Set the vision for the Jeremy magazine.

ii) Liaise with PhySoc, the School of Physics and external organisations to secure funding and publicity.

iii) Manage and coordinate the Jeremy team with the managing editor, general editors, and writers.

Motion to amend clause 5.7 to:

5.7 The Jeremy Editor-in-Chief shall:

i) Set the vision for the Jeremy magazine.

ii) Liaise with Sponsorship Director to secure funding and publicity.

iii) Manage and coordinate the Jeremy team with the managing editor, general editors, and writers.

5.11 The Social Media Director shall:

i) Assist with the marketing of events via PhySoc social media channels, Ed discussion boards, discord, and in email newsletters.

ii) Brainstorm and create social media content in coordination with the PhySoc general executives.

Motion to amend clause 5.11 to:

5.11 The Social Media Director shall:

i) Assist with the marketing of events via PhySoc social media channels, Ed discussion boards, discord, and in email newsletters.

ii) Brainstorm and create social media content in coordination with the PhySoc general executives.

iii) Manage the PhySoc website, including maintaining current information.

5.12 The Sponsorships Director shall:

i) Communicate to and seek sponsors for PhySoc, both internally (within the university) and externally (from private companies and government agencies).

ii) Maintain correspondence with sponsorship representatives throughout the year.

ii) Liaise between PhySoc and sponsors about possible collaborative events.

Motion to amend clause 5.12 to:

5.12 The Sponsorships Director shall:

i) Communicate to and seek sponsors for PhySoc, both internally (within the university) and externally (from private companies and government agencies).

ii) Maintain correspondence with sponsorship representatives throughout the year.

iii) Liaise between PhySoc and sponsors about possible collaborative events.

iv) Liaise with PhySoc Treasurer, the School of Physics, the USU, and external organisations to secure funding and publicity for Jeremy.

11.3 All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.

Motion to amend clause 11.3 to:

11.3 All payments of the Society shall be by bank transfer, authorised by at least two members of the Executive, one of whom must be the Treasurer.

  1. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

  • President
  • up to 1 Vice President
  • a Secretary
  • a Treasurer
  • up to 1 Art director
  • up to 1 Social media director
  • up to 1 Sponsorship director
  • up to 1 Jeremy Editor-in-Chief
  • up to 1 Jeremy Managing editor
  1. ELECTION OF SUBCOMMITTEE MEMBERS
  • 1 x Jeremy Puzzles Editor
  • 2 x Jeremy Editors
  • 2 x Jeremy Artists
  1. GENERAL BUSINESS
  2. Nomination of Bank Signatories
  3. DATE OF THE NEXT MEETING
  4. CLOSE OF MEETING
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