Fashion Revolution Annual General Meeting

USYD Fashion Revolution Society Annual General Meeting

June 27th 2025 via Zoom 6 pm

Zoom link shall be posted on the day via instagram story: https://www.instagram.com/usydfashionrevolution/

1. Opening & Welcome

Meeting to be opened by the President.

2. Apologies & leave of Absences

List of apologies and list of absences

3. Minutes of the previous meeting & business arousing from the minutes
Business arising from the minutes

4. Motions on Notice

None proposed

5. Constitutional Amendments

Current Clause

All holders of a current Access Card of the University of Sydney Union shall be eligible for Ordinary Membership of the Society. Any Ordinary Member shall hold one vote at all meetings and elections of the Society at which they are present.

New Proposed Clause

All Members of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.

Current Clause

The Society shall hold an Ordinary Meeting at least once every 2 weeks during semester (teaching period, Weeks 1-13).

New Proposed Clause

The Society shall hold an Ordinary Meeting at least once every 3 weeks

Current Clause

The Society shall hold General Meetings as required during the semester (teaching period, Weeks 1-13).

New Proposed Clause

The Society shall hold General Meetings as required

Current Clause

A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:

i) Granting Honorary Membership – No

ii) Repealing motions and the effect of motions carried at an Ordinary Meeting

iii) Amending the Constitution

iv)Dismissing Executive Members for reasons other than that in 4.3 of the Constitution, provided that the Executive Member is given reasonable right of reply

v) Dissolving the Society.

New Proposed Clause

A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:

i) Granting Honorary Membership

ii) Repealing motions and the effect of motions carried at an Ordinary Meeting

iii) Amending the Constitution

iv) Dismissing Executive Members for failure to adequately perform their executive duties provided that the Executive Member is given reasonable right of reply

v) Dissolving the Society.

Current Clause

The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

New Proposed Clause

The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

Current Clause

N/A

New Proposed Clause

Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period

6. ELECTION OF EXECUTIVE POSITIONS

Returning Officer: Amy Yao to be appointed.

Nomination Instructions:

• Nominations will be taken from the floor for the following positions:
• President
• Vice President
• Secretary
• Treasurer
• Events Coordinator
• Social Media Manager
• Up to 3 (three) General Executive Members

In the event of there being only 1 nominee for a position, a vote of confidence shall take place. If the nominee receives more votes for their election than against, as decided by the Returning Officer, they shall be elected.

In the event of there being more than 1 nominee for a position, a majority vote shall take place via anonymous zoom poll. The poll shall be open for one (1) minute, afterwhich the successful candidate shall be announced by the Returning Officer.

All nominations must be accepted and have a mover and seconder. Only those Ordinary Members of the Society who have held their membership for at least 2 weeks shall be able to vote, run, or be candidates for election.

7. APPOINTMENT OF SUBCOMMITTEE

The following subcommittee positions are moved to be created, to serve the Society until the next AGM.

• Events subcommittee (3)
• Marketing Coordinator (2)
• Marketing Subcommittee (3)
• Sponsorship Director (1)
• Sponsorship subcommittee (number to be determined)

Upon the endorsement of the above subcommittees by the present membership, nominations for the positions shall be taken from the floor.

Voting or appointment shall be at the discretion of the Returning Officer.

All candidates, voters, and any movers or seconders must have been an Ordinary Member of the Society for at least 2 weeks prior to the Meeting to be considered valid.

8. GENERAL BUSINESS

• Welcome new members
• Talk about upcoming plans and organization for sem 2

9. NOMINATION OF BANK SIGNATORIES

The Society shall endorse the incoming President and Treasurer to be added as signatories to the Society's bank account.

The Society shall endorse the removal of any and all outgoing signatories.

Outgoing Treasurer: Miranda Cao

Outgoing President: Morgan Schmidt

10. Date of Next Meeting

11. Close of Meeting