USYD Community Gardeners Annual General Meeting

On the 14th of September the USyd Community Gardeners will be holding its AGM and electing executive positions for the 2025-2026 season.

As is tradition; to help reach quorum, this day will also be a potluck!!

I repeat, POTLUCK!!

Zoom link: https://us05web.zoom.us/j/82235674639?pwd=nU60zwU6TIAUx2u1Xv9o4gu9MKBb3U.1
Meeting ID: 822 3567 4639

Password: 4mF0fk

AGENDA OF ANNUAL GENERAL MEETING OF The USyd Gardeners TO BE HELD AT 2pm on the 14th of September AT the USyd Community Garden (Maze crescent)

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS

5. CONSTITUTIONAL AMENDMENTS

6. ELECTION OF EXECUTIVES

Appointment of Returning Officer

The Returning Officer shall be charged with the conduct of the election, and may appoint suitable persons, not being candidates for election, as Deputy Returning Officers.

Nominations will be considered and voted on for the following positions:

• President

• Vice President

• Secretary

• Treasurer

• Up to 4 General Executives

Nominations will open 7 days prior to the AGM (7th September) and close upon the commencement of the AGM (2pm, 14th September). This information will be communicated by the Secretary to members no later than 14 days prior to the AGM date (31st August).

Nominees may be nominated by another ordinary member (and must accept this nomination) or they may nominate themselves. In the case of multiple nominations to the same office, each nominee will be allotted time (maximum of 5 minutes) to present themselves and their vision for the society to the members present, after which, ordinary members that are present and registered in attendance at the AGM will be allowed to vote for the best candidate (in person or via zoom link distributed prior to AGM). As per the constitution, voting will be conducted by secret ballot in the Single Transferable Voting system.

7. GENERAL BUSINESS

i) Nomination of Bank Signatories

Following the same nomination procedure as with the executive

8. DATE OF THE NEXT MEETING

9. CLOSE OF MEETING