The University of Sydney Network of Women Annual General Meeting
Mark your calendars! The Annual General Meeting of the Network of Women Team is just around the corner, and we're gearing up for an evening of empowerment, inspiration, and connection! Don't miss out on this incredible evening to connect, learn, and grow with some of the most amazing women in our network.
AGENDA OF ANNUAL GENERAL MEETING OF The Network of Women
TO BE HELD AT 6-8:30pm 24/10/2024 in: ABS Seminar Room 2280
1. OPENING AND WELCOME
Welcome, the annual general meeting for NoW is now beginning.
We will begin with the acknowledgement of country. Although we are online in
different parts of NSW, or even the country, we acknowledge and pay respect to the
traditional owners of the land on which we would traditionally meet (the Cadigal
people of the Eora Nation). It is upon their ancestral lands that the University of
Sydney is built.
NoW is conducting an annual general meeting today to elect a President, CoPresident, Vice President (x2), Secretary, Treasurer, Events Director (x3), HR Director
(x2), Sponsorships Director (x3), Social Media Director (x2) and Media Director (x3).
2. APOLOGIES AND LEAVES OF ABSENCE
TBC
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
The previous meeting in March was a general meeting where NoW passed a
constitutional amendment and elected a Co-President, Media Director, Events
Director, HR Director, Sponsorship Director, and a Social Media Director.
4. ANNUAL REPORTS
5. CONSTITUTIONAL AMENDMENTS
Clause
#
Current Clause New Proposed Clause Reason for
Amendment
2.2
(Listed
as 2.1)
The aims of the Society
shall be to:
Provide an academic and
social forum for female
students pursuing business
related studies to
facilitate networking and
professional development.
The aims of the Society
shall be to:
i. Provide an
academic and
social forum for
female students
pursuing
business related
studies to
facilitate
networking and
professional
development.
C&S: Correct
formatting.
Appendices
Clause
#
Current Clause New Proposed Clause Reason for
Amendment
2.3
(listed
as 2.1)
The Society will undertake
the following activities to
achieve its aims:
● Provide networking
opportunities
● Provide career
development workshops
● Other social events to
facilitate networking
● Collaborate with other
business school and
university wide societies
The Society will undertake
the following activities to
achieve its aims:
i. Provide
networking
opportunities
ii. Provide career
development
workshops
iii. Other social
events to
facilitate
networking
iv. Collaborate with
other business
school and
university wide
societies
C&S: Correct
formatting.
3.1.ii Associate Membership
All holders of a current
Access Card of The
University of Sydney Union
other than those who qualify
for Ordinary Membership
shall be eligible for
Associate Membership of
the Society.
Associate Members are not
eligible to hold Executive
positions, vote in elections
or vote at meetings
of the Society.
Associate Membership
All current members of The
University of Sydney Union
other than those who qualify
for Ordinary Membership
shall be eligible for
Associate Membership of
the Society. Associate
Members are not eligible to
hold Executive positions,
vote in elections or vote at
meetings
of the Society.
C&S: Removal of
reference to Access
Cards.
4.1 4.1 The Society shall have
an Executive consisting of:
i) 1 President (Required)
ii) 1 Co-President
iii) 2 Vice Presidents
iv) A Secretary (Required)
v) A Treasurer (Required)
vi) 3 Sponsorship directors
vii) 3 Media directors
viii) 3 Events directors
ix) 2 Human Resources
directors
x) 2 Social Media directors
4.1 The Society shall have
an Executive consisting of:
i) A President (Required)
ii) A Co-President
iii) Up to 2 (two) Vice
President(s)
iv) A Secretary (Required)
v) A Treasurer (Required)
vi) Up to 3 (three)
Sponsorship Director(s)
vii) Up to 3 (three) Media
Director(s)
viii) Up to 3 (three) Events
Director(s)
ix) Up to 2 (two) Human
Resources Director(s)
x) Up to 2 (two) Social
Media Director(s)
C&S: Correct
formatting.
Clause
#
Current Clause New Proposed Clause Reason for
Amendment
5.6 Sponsorship director The Sponsorship Director(s)
shall:
C&S: Grammar
5.7 Media director The Media Director(s) shall: C&S: Grammar
5.8 Events director
i) Plan and organise events
with relevant executive
members
ii) Responsibility for
executing events
The Events Director(s)
shall:
i) Plan and organise events
with relevant executive
members
ii) Be responsible for
executing events
C&S: Grammar
5.9 Nil The Human Resource
Director(s) shall:
i. Create social
media sharing
rosters for each
event
ii. Restock feminine
menstrual
products in the
ABS bathrooms
(Levels 1-4)
iii. Arrange NOW
subcommittee
and executive
team recruitment
once per
semester,
including
scheduling
interviews for
applicants
iv. Arrange internal
team bondings
and socials
C&S: Required role
descriptions for all
executives.
Clause
#
Current Clause New Proposed Clause Reason for
Amendment
5.10 Nil The Social Media
Director(s) shall:
i. Manage the
social media
portfolio
ii. Manage NOW’s
social media
platforms,
including
scheduling
posts, publishing
content and
responding to
enquiries
iii. Create social
media content
including videos,
posts and
captions to
promote NOW’s
events
iv. Allocate and
delegate relevant
tasks for the
social media
subcommittee
C&S: Required role
descriptions for all
executives.
6.1 The Society shall hold an
Ordinary Meeting at least
once every 2 weeks..
The Society shall hold
Ordinary Meetings as
required.
C&S Recommended:
Allows for less OMs to
be held.
6.6 The agenda for an Ordinary
Meeting shall include:
1. Apologies and leaves of
absence
2. Minutes of the previous
meeting
3. Correspondence
4. Reports of Executive
Memberswha
5. General Business
The agenda for an Ordinary
Meeting shall include:
1. Apologies and leaves of
absence
2. Minutes of the previous
meeting
3. Correspondence
4. Reports of Executive
Members
5. General Business
C&S: Grammar
9.4.iii the day on which
nominations open, which
day shall be at least
fourteen (18) clear days
before the day of the
elections;
the day on which
nominations open, which
day shall be at least
fourteen (14) clear days
before the day of the
elections;
C&S: Consistency
Clause
#
Current Clause New Proposed Clause Reason for
Amendment
9.4.v the day and time on which
nominations close, which
shall be no later than 72
hours prior to the time of the
meeting at which the
elections are to occur;
the day and time on which
nominations close, which
shall be no later than the
time of the meeting at which
the elections are to occur;
C&S: If you wish to
close nominations
before the time of the
meeting, permission
must be sought and
granted in writing from
the Clubs Manager.
Section
11
Correct numbering. C&S: Formatting
11.4
(noted
as
11.1)
The finances of the Society
shall be maintained in
accordance with the C&S
Handbook for Treasurers
produced by the Clubs &
Societies Office of The
University of Sydney Union,
and
submitted for audit by the
Clubs & Societies Auditor
immediately following the
Financial Year End of
the Society in the month of
January each year.
The finances of the Society
shall be maintained in
accordance with the C&S
Handbook for Treasurers
produced by the Clubs &
Societies Office of The
University of Sydney Union,
and submitted for audit by
the Clubs & Societies
Auditor immediately
following the Financial Year
End of
the Society in the month of
August each year.
C&S: to match with
11.6
13.1 The Society shall be
deemed inactive after any
continuous six month period
in which the Society does
not hold any events or
engage in financial activity.
If upon inactivity there
remains any monies or
properties, the Clubs &
Societies Auditor and the
Clubs & Societies Manager
shall become
signatories of the Society
account and the Clubs &
Societies Office shall control
such properties and held in
trust. After a further six
month period, all money will
be deposited into a USUadministered trust account,
and will be returned to the
Club should it reform. After
a total of eighteen months
inactivity, all Society funds
will be transferred to the
USU general account.
The Society shall be
deemed inactive after any
continuous six month period
in which the Club or Society
has remained unregistered.
If upon inactivity there
remains any monies or
properties, the Clubs &
Societies Office shall control
such properties and all
money will be deposited into
a USU-administered trust
account, and will be
returned to the Club should
it reform. After a total of
eighteen months inactivity,
all Society funds will be
transferred to the USU
general account.
C&S: To match Model
Constitution
Clause
#
Current Clause New Proposed Clause Reason for
Amendment
6. ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
• President
• Co-President
• Vice President (x2)
• Secretary
• Treasurer
• Events Director (x3)
• HR Director (x2)
• Sponsorships Director (x3)
• Social Media Director (x2)
• Media Director (x3)
Voting shall occur via the first pass-the-post method (voters are allowed to vote for
their 1st preference of position) unless there are more than 2 nominees for each
position. Then, the single transferable vote method is used, in which candidates are
required to vote in preference. Voting will be conducted online using Google Forms
and voters must be registered with the Network of Women and have a USU Access
ID.
Nominations for the available roles will be completed via the USU website.
Nominations are allowed up until the beginning of the current general meeting. All
nominees must be Ordinary Members of NoW to hold an Executive position.
7. GENERAL BUSINESS
a. Nomination of Bank Signatories
8. DATE OF THE NEXT MEETING
The next general meeting will be held in Semester 1, 2025.
9. CLOSE OF MEETING
The meeting is officially closed. We thank you for your attendance
