Sydney University Pharmacy Association Annual General Meeting

AGENDA OF ANNUAL GENERAL MEETING OF SYDNEY UNIVERSITY PHARMACY ASSOCIATION

Appendices

HELD AT 6:00PM, 25thJuly 2025 VIA GOOGLE MEET

SUPA AGM 2025

Friday, July 25 · 6:00 – 8:00pm

Time zone: Australia/Sydney

Google Meet joining info

https://meet.google.com/eqa-nqum-jkp

MEETING ATTENDANCE (LIST ALL NAMES AND USU IDS):

ORDINARY MEMBERS: TBC

ASSOCIATE MEMBERS: TBC

VISITORS: TBC

Absent: TBC

______________________________________________________________________________

1. OPENING AND WELCOME

We would like to acknowledge that this meeting is being held on the traditional lands of the Gadigal people of the Eora nation, and pay my respect to Elders both past, present and future.

1. APOLOGIES AND LEAVES OF ABSENCE
2. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

Motion to accept the minutes of the previous meeting.

(1/ 2)

1. ANNUAL REPORTS

President

Vice-President

Secretary

Treasurer

NAPSA Councillor

Merchandise Officer

Professional Development Officer

Events Officer

Community Awareness Officer

Pharmacy Advocacy Officer

Sports Officer

1. ACCEPTANCE OF THE PRESIDENT ELECT, VICE-PRESIDENT ELECT, SECRETARY ELECT, AND TREASURER ELECT TO THE POSITIONS OF PRESIDENT, VICE-PRESIDENT, SECRETARY, AND TREASURER AS PER CLAUSE 25.5 OF THE CONSTITUTION

The President Elect, incoming Vice President Elect, incoming Secretary Elect and incoming Treasurer Elect shall be elected by a secret ballot election within weeks 11, 12 or 13 of academic semester two.

● They shall hold office as the incoming President Elect, incoming Vice President Elect, incoming Secretary Elect and incoming Treasurer Elect until the AGM in semester one in the following calendar year, where handover of the SUPA committee occurs, whereupon they shall become the new President, Vice President, Secretary and Treasurer respectively.

● The positions of President Elect, Vice President Elect, Secretary Elect and Treasurer Elect are open only to students who are Student Members of SUPA and have USU Memberships.

Motion to accept that the elected executive positions of President, Vice President, Secretary

and Treasurer be ratified through a vote of confidence requiring a 2/3 majority of the voting

members present at the AGM, with a Returning Officer appointed prior to the vote

1. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following committee positions:

i) President

ii) Vice-President

iii) Secretary

iv) Treasurer

v) NAPSA Councillor

vi) Professional Development Officer

vii) Sports Officer

viii) Merchandising Officer

ix) Events Officer

x) Community Awareness Officer

xi) IT and Communications Officer

xii) Pharmacy Advocacy Officer

xiii) Year Representatives (up to 2)

THE FOLLOWING INFORMATION IS FROM SUPA’S ELECTION ANNOUNCEMENT

The requirements for all positions are:

1. Must be a SUPA member
2. Must be a CURRENT USU member BEFORE ELECTIONS ARE HELD
3. Must be currently studying BPharm (1st, 2nd, 3rd) or BPharm & Management (1st, 2nd, 3rd, 4th year) or M.Pharm (1st year)

If you would like to run for any of the above positions:

● Please email [email protected] with the subject: (Position) Nomination for SUPA Elections.

● Include your NAME, SID, GRADE/YEAR GROUP, USU Membership Number and the position you'd like to run for.

● You MUST have 2 people from pharmacy second your nominee – Please have their name and SID also in the email.

1. GENERAL BUSINESS
2. Nomination of Bank Signatories

We have now reached the agenda item for the nomination of bank signatures. As you know, this

is an important responsibility, ensuring the smooth financial operation of our association. We will

begin by acknowledging the previous treasurer’s role and then proceed with the apppointment

for the new signatories.

As per clause 26.1 of the constitution, the Treasurer has the authority to operate upon any

account name in the name of SUPA in the bank with the President for the transactions and sign

official documents on behalf of SUPA.

Following election result, the membership endorses the following incoming executives to

become authorised signatories on the following club bank account:

Bank Account Name: Sydney University Pharmacy Association

Method of operation: More than one authoriser required.

Account Signatory 1 (Treasurer):

Account Signatory 1 (Treasurer):

Outgoing Account Signatory 1 (Treasurer):

Outgoing Account Signatory 2 (President):

Date:

1. DATE OF THE NEXT MEETING

The Next General Meeting will be held TBC at TBC in the SUPA office (COVID Dependant)

1. CLOSE OF MEETING

With no further business to discuss, the meeting closed at [TBC].