Sydney Uni Moana Society (SUMS) Annual General Meeting

The Society's Annual General Meeting is an opportunity to reflect on the society's activities over the past year, present financial and activity reports, elect new executive members, and discuss plans for the year ahead.

All members are encouraged to attend, participate in the discussions, and have their say in shaping the future of the society.

AGENDA OF AN ANNUAL GENERAL MEETING OF the SYDNEY UNIVERSITY MOANA SOCIETY (SUMS)

TO BE HELD ON Friday, 24th October, 2025 AT 12:00-2:00 ON ZOOM via link :

https://uni-sydney.zoom.us/j/88980168204

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS

5. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

● President

● Vice President

● Secretary

● Treasurer

● Media and Marketing Officer

● General Executive

Election instructions:

● The executive must appoint suitable persons, not being candidates for elections, and being an ordinary/associate member as Returning Officer [shall be in charge with conducting the election]

● Nominees must accept nomination to stand for election

● Voting shall be by secret ballot and shall be First Past the post

● The candidate with the second highest number of votes from Presidency voting shall be appointed Vice President.

● There will be two nominations for ordinary members to take on media and marketing officer, as well as general executive roles

6. GENERAL BUSINESS

i. Nomination of bank signatories

ii. Any interests/remarks by any present Member which will benefit the society

iii. Date of next meeting/event

7. DATE OF THE NEXT MEETING

To be confirmed during the meeting

8. CLOSE OF MEETING