Sydney Uni Barbell Club Annual General Meeting

At this event, members will have the opportunity to vote on constitutional amendments for the club, as well as nominate and vote for the roles of the executive team for the next year. Members will receive a yearly update of the activities of the club including events, finances and memberships.

AGENDA OF ANNUAL GENERAL MEETING OF SYDNEY UNI BARBELL CLUB

TO BE HELD AT 16/10/2024 AT 17:00 AT Holme Room 1

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS

President's Report

Treasurer’s Report

Revenue:

1) Events

2) Merch

5. CONSTITUTIONAL AMENDMENTS that are to be voted on at the Annual General Meeting on 16/10/2024

Constitution Item Amendment

4.1 The Society shall have an executive consisting of:

i) A president

ii) a vice president

iii) a secretary

iv) a treasurer

v) a public relations director

vi) an events director

4.1 The Society shall have an executive consisting of:

i) A president

ii) a vice president

iii) a secretary

iv) a treasurer

v) 2x public relations director

vi) 2x events director

vii) 4x general executives

new clause 5.7 The General Executive(s) shall:

i) Assist in event planning and execution

ii) Vote on ideas and events proposed within Ordinary Meetings

iii) Support the activities of other executives

8.1 The Society shall hold an Annual General Meeting annually in the month of May 8.1 The Society shall hold an Annual General Meeting annually in the month of October

8.4 The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

8.4 The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

8.7 n/a

8.7 8.7 Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period

9.1 The Executive shall be elected annually at the Annual General Meeting in the month of May each year.

9.1 The Executive shall be elected annually at the Annual General Meeting in the month of October each year.

11.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of May each year.

11.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of August each year.

11.6 The financial year of the Society shall run from the 1st June to the 31st May following. 11.6 The financial year of the Society shall run from the 1st September to the 31st August following.

The above amendments will be shared with the members during the meeting which they will have the opportunity to read before voting on them in block via a Google Form which will be uploaded to the Facebook page. If members wish to vote for independent amendment items, this option will also be available on the form. The form will be able to be accessed via: https://www.facebook.com/UsydBarbell/

6. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

• President

• Vice-President

• Secretary

• Treasurer

• Events Director x2

• Public Relations Manager x2

• General Executive x 4

Nominations will be accepted by Google Form or in person during the meeting. They can also nominate themselves via the website. Once nominated, nominees will give a brief account of their suitability to the role. The nomination must be put forward by a member and seconded by another member.

Positions will be voted for using a Google form. If only one nomination is made for a role, the nominee will be elected by a vote of confidence.

The form will be uploaded to our Facebook page closer to the meeting. The form will be able to be accessed via: https://www.facebook.com/UsydBarbell/

7. GENERAL BUSINESS

i) Nomination of Bank Signatories

8. DATE OF THE NEXT MEETING: TBC

9. CLOSE OF MEETING