SUEUA Sem 1 General Meeting
AGENDA OF ANNUAL GENERAL MEETING OF SUEUA
TO BE HELD ON 11/04/2025, 3 pm AT PNR Learning Studio 315
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. CHANGES TO THE CONSTITUTION
The following amendments to the constitution are proposed:
Current Clause:
3.1.iii All holders of a current Access Card of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections, or vote at meetings of the Society.
New Proposed Clause:
3.1.iii All Members of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections, or vote at meetings of the Society.
Current Clause:
4.3 Attendance of Executive Members at General Meetings and Executive Meetings is obligatory. Any Executive Member who does not attend two consecutive meetings without leave can be dismissed from the Executive by a two-thirds majority vote of those Ordinary Members and Honorary Members who would otherwise be eligible for Ordinary Membership in attendance at a General Meeting.
New Proposed Clause:
4.3 Attendance of Executive Members at Ordinary Meetings, General Meetings and Executive Meetings is obligatory. Any Executive Member who does not attend two consecutive Ordinary or General meetings without leave can be dismissed from the Executive by a two-thirds majority vote of those Ordinary Members and Honorary
Members who would otherwise be eligible for Ordinary Membership in
attendance at an Ordinary Meeting.
Current Clause:
7.1 The Society shall hold General Meetings as required during semester (teaching period, Weeks 1-13).
New Proposed Clause:
7.1 The Society shall hold General Meetings as required.
Current Clause:
7.7.v Dismissing Executive Members for reasons other than that in Section 5.3 of the Constitution, provided that the Executive Member is given reasonable right of reply.
New Proposed Clause:
7.7.v Dismissing Executive Members for failure to adequately perform their executive duties, provided that the Executive Member is given reasonable right of reply.
Current Clause:
7.8 nil
Proposed Clause:
Vacant executive positions may be filled at a General Meeting following the ordinary procedures for election as per Section 9 of this constitution
Current Clause:
8.4 The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney during Semester (teaching period Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.
Proposed Clause:
8.4 The Annual General Meeting shall be held between 9am and 9pm at a place on campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member
not standing for election to any position.
Current Clause:
8.7 nil
Proposed Clause:
8.7 Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period.
Current Clause:
11.3 All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.
Proposed Clause:
11.3 All payments of the Society shall be by cheque or electronic bank transfer, signed by at least two members of the Executive, one of whom must be the Treasurer.
Current Clause:
13.1 The Society shall be deemed inactive after any continuous six month period in which the Club or does not hold any events or engage in financial activity. If upon inactivity there remains any monies or properties, the Clubs & Societies Office shall control such properties and all money will be deposited into a USU-administered trust account, and will be returned to the Club should it reform. After a total of eighteen months inactivity, all Society funds will be transferred to the USU general account.
Proposed Clause:
13.1 The Society shall be deemed inactive after any continuous six month period in which the Club or has remained unregistered. If upon inactivity there remains any monies or properties, the Clubs & Societies Office shall control such properties and all money will be deposited into a USU-administered trust account, and will be returned to the Club should it reform. After a total of eighteen months inactivity, all Society funds will be transferred to the USU general account.
4. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
None
5. DATE OF THE NEXT MEETING
Next planned meeting is SUEUA AGM in October
6. CLOSE OF MEETING
