SPAA AGM: President Nominations & Voting
AGENDA OF GENERAL MEETING OF Sydney Pan – African Association (SPAA) TO BE HELD VIA ZOOM AT 6:00 PM ON December 17th 2025
You are invited to a Zoom meeting.
When: Dec 17, 2025, 06:00 PM Canberra, Melbourne, Sydney
Register in advance for this meeting:
https://uni-sydney.zoom.us/meeting/register/SaKo3Zc9R4K2zrQECud_fw
After registering, you will receive a confirmation email containing information about joining the meeting.
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
Motion to accept the minutes of the previous meeting.
Any business arising from the minutes.
4. ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
● President
The election will run as follows:
1) A Returning Officer (RO) will be nominated to conduct the election
The RO is a USU member who attends the AGM. They are a neutral party in elections. The RO’s role is to facilitate the election and to count votes. The RO’s role is to ensure democratic integrity at the meeting and to ensure the voting procedure is fair. An RO cannot forward, second, or vote in elections
2) SPAA members may nominate themselves or be nominated for any of the executive positions.
3) Each nomination must have both a mover (the person nominating) and a seconder (another member supporting the nomination).
4) If multiple candidates are nominated for the same executive position, the Returning Officer (RO) shall conduct an anonymous vote.
5) If a position receives only one valid nomination, the Returning Officer (RO) shall still conduct an anonymous vote of confidence.
5. GENERAL BUSINESS
1) Nomination of Bank Signatories
Following the Election results, the membership endorses the following incoming executives to become authorized signatories on the club bank account.
6. DATE OF THE NEXT MEETING
To be Confirmed (TBC)
7. CLOSE OF MEETING
The President shall close the meeting at 8pm
