SoulXPress Sydney University Hip Hop Annual General Meeting

AGENDA OF ANNUAL GENERAL MEETING OF SOULXPRESS SYDNEY UNIVERSITY HIP HOP SOCIETY

TO BE HELD AT 08/08/25, 17:00.

IN-PERSON

HOLME READING ROOM

1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

i) Decisions regarding the 2024-25 executive team handover & election of 2025-26 executive team.

1. ANNUAL REPORTS

i) President’s Report

ii) Treasurer’s Report

1. ELECTION OF EXECUTIVES

i) Appointment of Returning Officer

ii) Nominations will be considered and voted on for the following positions:

• President
• Vice President
• Secretary
• Treasurer
• Events Manager Officer
• Media Officer
• up to 3 Events Subcommittee
• up to 3 Media Subcommittee
• up to 3 Marketing Subcommittee

iii) Nomination instructions:

1. To be done in this order
2. President, Vice President, Secretary, Treasurer, Events Manager Officer, Media Officer, are filled with one executive each
3. The remaining executive positions can have up to 3 executives
4. GENERAL BUSINESS

i) Nomination of Bank Signatories

1. DATE OF THE NEXT MEETING
2. CLOSE OF MEETING