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Events 
SoulXPress Sydney University Hip Hop Annual General Meeting 

SoulXPress Sydney University Hip Hop Annual General Meeting

AGENDA OF ANNUAL GENERAL MEETING OF SOULXPRESS SYDNEY UNIVERSITY HIP HOP SOCIETY

TO BE HELD AT 01/08/24, 20:00.

ONLINE ZOOM MEETING.

https://uni-sydney.zoom.us/j/87847298968

  1. OPENING AND WELCOME
  2. APOLOGIES AND LEAVES OF ABSENCE
  3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

i) Decisions regarding the 2023-24 executive team handover & election of 2024-25 executive team.

  1. ANNUAL REPORTS

i) President’s Report

ii) Treasurer’s Report

  1. CONSTITUTIONAL AMENDMENTS

3.1.2 All holders of a current Access Card of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.

Amend to:

3.1.2 All current members of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.

3.4 The class fees shall be:

i) Club member (Access) $5

ii) ii) Non-Member (Access) $8

iii) Non-Member (Non-Access) $10

Amend to:

3.4 The class fees shall be:

i) Club member (USU Member) $5

ii) Non-Member (USU Member) $8

iii) Non-Member (Non-USU Member) $10

4.3 Attendance of Executive Members at Ordinary and General Meetings is obligatory. Any Executive Member who does not attend three consecutive meetings without leave can be dismissed from the Executive by a two-thirds majority vote of those Ordinary Members and Honorary Members who would otherwise be eligible for Ordinary Membership in attendance at an Ordinary Meeting.

Amend to:

4.3 Attendance of Executive Members at Ordinary and General Meetings is obligatory. Any Executive Member who does not attend three consecutive Ordinary or General Meetings without leave can be dismissed from the Executive by a two-thirds majority vote of those Ordinary Members in attendance at an Ordinary Meeting.

6.1 The Society shall hold an Ordinary Meeting at least once every 1 week.

Amend to:

6.1 The Society shall hold an Ordinary Meeting at least once every 2 weeks.

6.2 Ordinary Meetings shall be called by the President, Secretary or Vice-President, or by the Secretary forthwith upon receipt of the written application of at least twenty percent (20%) of the Ordinary Members of the Society.

Amend to:

6.2 Ordinary Meetings shall be called by the President, Secretary or Vice-President, forthwith upon receipt of the written application of at least twenty percent (20%) of the Ordinary Members of the Society.

7.3 Except as provided in Clause 9, the Secretary shall give at least seven (7) clear days’ notice of the time and place of a General Meeting through one of the recognised publications of the University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

Amend to:

7.3 Except as provided in Clauses 9 and 10, the Secretary shall give at least seven (7) clear days’ notice of the time and place of a General Meeting through one of the recognised publications of the University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

7.7.i granting Honorary Membership

Amend to:

(Removal/To be struck)

9.2 Only Ordinary Members, and Honorary Members who would otherwise be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote in the election.

Amend to:

9.2 Only Ordinary Members shall be eligible to be candidates for election or to vote in the election.

9.4 The Secretary shall give at least seven (7) clear days’ notice of the time and place of the annual elections in one of the recognised publications of the University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.). The notice shall state:

Amend to:

9.4 The Secretary shall give at least fourteen (14) clear days’ notice of the time and place of the annual elections in one of the recognised publications of the University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.). The notice shall state:

9.4.iv that only Ordinary Members, and Honorary Members who would otherwise be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote.

Amend to:

9.4 that only Ordinary Members, shall be eligible to be candidates for election or to vote.

10.1 This Constitution may be amended by a two-thirds majority of those Ordinary Members and Honorary Members who would otherwise be eligible for Ordinary Membership in attendance at any General Meeting, provided that:

Amend to:

10.1 This Constitution may be amended by a two-thirds majority of those Ordinary Members in attendance at any General Meeting, provided that:

11.3 All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.

Amend to:

11.3 All payments of the Society shall be by cheque or electronic bank transfer, authorised by at least two members of the Executive, one of whom must be the Treasurer.

13.1 The Society shall be deemed inactive after any continuous six month period in which the Society does not hold any events or engage in financial activity. If upon inactivity there remains any monies or properties, the C&S Auditor and the C&S Manager shall become signatories of the Club account and the Clubs and Societies Office shall control such properties and held in trust. After a further six month period, all money will be deposited into a USU-administered trust account, and will be returned to the club should it reform. After a total of eighteen months inactivity, all club funds will be transferred to the USU general account.

Amend to:

13.1 The Society shall be deemed inactive after any continuous six-month period in which the Club or Society has remained unregistered. If upon inactivity there remains any monies or properties, the Clubs & Societies Office shall control such properties and all money will be deposited into a USU-administered trust account and will be returned to the Club should it reform. After a total of eighteen months of inactivity, all Society funds will be transferred to the USU general account.

  1. ELECTION OF EXECUTIVES

i) Appointment of Returning Officer

ii) Nominations will be considered and voted on for the following positions:

  • President
  • Secretary
  • Treasurer
  • Events Manager Officer
  • Media Officer

iii) Nomination instructions:

  1. To be done in this order
  2. President, Secretary, Treasurer, Events Manager Officer, Media Officer, are filled with one executive each
  3. The remaining executive positions can have up to 3 executives
  4. GENERAL BUSINESS

i) Nomination of Bank Signatories

  1. DATE OF THE NEXT MEETING
  2. CLOSE OF MEETING
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The USU acknowledges the Gadigal people of the Eora Nation, upon whose stolen land which we operate, gather as employees and live. We recognise this land was never terra nullius — the land belonging to these peoples was never ceded, given up, bought or sold. We pay our respects to Aboriginal Elders past, present and emerging, and we extend this acknowledgement to any other Aboriginal and Torres Strait Islander people.

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