SOFIA Annual General Meeting
SOFIA AGM Agenda
Zoom link: https://us05web.zoom.us/j/85929158270?pwd=S7JpfAMSnqV23y9D5tOjfbDWauze23.1
1. OPENING
The Chair will open the meeting with an acknowledgement of country and welcome everyone.
2. APOLOGIES AND LEAVES OF ABSENCE
As Chris, our President is busy, I, Nektarios Karp, elected Vice President, shall chair this meeting.
3. MINUTES OF THE PREVIOUS MEETING
Motion to accept the minutes of the previous meeting.
4. CONSTITUTIONAL AMENDMENTS
Currently, as per section 4 (The Executive) of our Constitution, ‘the Executive shall have an executive consisting of:
i) A President
ii) A Vice President
iii) A Secretary
iv) A Treasurer
4.1. However, given the significant increase in our society’s membership and the concomitant increase in events held, the following amendments are proposed, namely the addition of two new positions to section 4.1 of the constitution, and amend the numbering accordingly.
4.1.1. Associate Vice President
4.1.2. Event Manager
Hence, s 4.1 of the constitution shall be modified, with ‘the Executive shall have an executive consisting of:
i) A President
ii) A Vice President
iii) An Associate Vice President
iv) A Secretary
v) A Treasurer
vi) An Event Manager
4.1. Modifications to s 5: Duties of Executive Members
5.3 The Associate Vice-President shall:
i) Deputise for the Vice-President.
5.6 The Event Planner shall:
i) Assist in the planning of events, should the President request him/her to do so.
ii) Assist in the execution of events, should the President request him/her to do so.
iii) Book meeting rooms for the Society, should the President require him/her to do so.
5. ELECTION OF EXECUTIVES TO NEW POSITIONS
As our President and Vice President have already been elected by the Annual General Meeting in October 2024 in accordance with club regulations, we shall proceed to take nominations from the floor, and vote on the election of new candidates to the vacant and newly created positions.
i) A President
ii) A Vice President
iii) An Associate Vice President
iv) A Secretary
v) A Treasurer
vi) An Event Manager
6. CLOSE OF MEETING
[Time meeting closed]