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SMS – Sydney Marketing Society Annual General Meeting

AGENDA OF ANNUAL GENERAL MEETING OFSydney Marketing Society

TO BE HELD AT Friday 26th of September from 6pm-9pm AT D18.04.416.Susan Wakil Health Building.SWHB Event Space 416 and Zoom

Zoom link: link

  1. OPENING AND WELCOME
  2. APOLOGIES AND LEAVES OF ABSENCE
  3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
  4. ANNUAL REPORTS
  5. CONSTITUTIONAL AMENDMENTS

The following Amendments to the constitution are proposed:

4.1 The Society shall have an Executive consisting of:

i) President

Optional Co-President

OR Vice President

ii) Secretary

iii) Treasurer

iv) Marketing Director (3)

Design Director

Contents Director

Publications Director

v) Careers and Sponsorships Director (2)

vi) Technology Director

vii) Events Director (2)

viii) Alumni Director

Amend to:

4.1 The Society shall have an Executive consisting of:

i) President

Optional Co-President

OR Vice President

ii) Secretary

iii) Treasurer

iv) Marketing Director (3)

Design Director

Content Director

Publications Director

v) Careers and Sponsorships Director (2)

vi) Media Director

vii) Events Director (2)

viii) Alumni Director

5.5 iii

Contents Sub-Portfolio

Share all duties with the Marketing Director (Design) for the Publications sub-portfolio.

Organise all material to be posted on SMS Social Media Channels

Maintain consistent posting on all channels (currently Facebook, Instagram and LinkedIn).

Liaise with other societies, the USU and the Business School to maximise promotion of SMS Events.

Amend to:

5.5 iii

Content Sub-Portfolio

Share all duties with the Marketing Director (Design) for the Publications sub-portfolio.

Organise all material to be posted on SMS Social Media Channels

Maintain consistent posting on all channels (currently Facebook, Instagram and LinkedIn).

Liaise with other societies, the USU and the Business School to maximise promotion of SMS Events.

Under 5.7

The Technology Director shall:

i. Organise events for the IT portfolio subcommittee members.

ii. Create and maintain the SMS website.

Amend to:

Under 5.7

The Media Director shall:

i. Organise events for the IT portfolio subcommittee members.

ii. Create and maintain the SMS website.

5.5 i

One Marketing Director should be in charge of the Design sub-portfolio, one Marketing Director should be in charge of the Contents sub-portfolio. One Marketing Director should be in charge of Publications sub-portfolio.

Amend to:

Under 5.5 i

One Marketing Director should be in charge of the Design sub-portfolio, one Marketing Director should be in charge of the Content sub-portfolio. One Marketing Director should be in charge of Publications sub-portfolio.

6.7 iv Dismissing Executive Members under

4.3 of the Constitution

Amend to:

Dismissing Executive Members under

4.4 of the Constitution

6. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

  • President
  • Optional Co-President OR Vice President
  • Secretary
  • Treasurer
  • Events Director (2)
  • Marketing Directors (3)
    • Marketing (Content) Director
    • Marketing (Design) Director
    • Marketing (Publications) Director
  • Media Director
  • Careers and Sponsorships Director (2)
  • Alumni Director

Candidates can self-nominate in the form provided on our public-facing social media

pages or eDMs, or during the AGM. Co-President can be elected in lieu of a

Vice-President. For this to occur, members must agree to elected a Co-President

instead of a Vice-President, with a majority vote (>75%) by secret ballot of Annual

General Meeting attendees. Voting of executives shall be by secret ballot, and shall

be First Past the Post.

7. GENERAL BUSINESS

Nomination of Bank Signatories

8. DATE OF THE NEXT MEETING

9. CLOSE OF MEETING