Puzzle Society Annual General Meeting

MEETING AGENDA OF THE ANNUAL GENERAL MEETING OF: UNIVERSITY OF SYDNEY PUZZLE SOCIETY

HELD AT 18:00 on Tuesday the 29th of April 2025 at [Online on Discord] and In person at [BHB 3180]

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS

i) Presidents Report

ii) Treasurer's Report

5. CONSTITUTIONAL AMENDMENTS

The following amendments to the constitution are proposed:

The Society shall have an Executive consisting of:

4.1.xi)  5 General Executive

Amend to:

4.1.xi)  Up to 2 General Executive(s)

6.1          The Society shall hold an Ordinary Meeting as required during the semester (teaching period, Weeks 1-13).

Amend to

6.1          The Society shall hold an Ordinary Meeting as required.

7.1          The Society shall hold General Meetings as required during the semester (teaching period, Weeks 1-13).

Amend to

7.1          The Society shall hold General Meetings as required.

7.7.v  Dismissing Executive Members for reasons other than that in 4.3 of the Constitution, provided that the Executive Member is given reasonable right of reply

Amend to

7.7.v  Dismissing Executive Members for failure to adequately complete their executive duties, provided that the Executive Member is given reasonable right of reply

8.1 The Society shall hold an Annual General Meeting Annually in the month of April

Amend to:

8.1 The Society shall hold an Annual General Meeting Annually in the month of October

8.4          The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

Amend to

8.4          The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

To be added:

8.7

9.1          The Executive shall be elected annually at the Annual General Meeting in the month of April each year.

Amend to

9.1          The Executive shall be elected annually at the Annual General Meeting in the month of October each year.

11.3  All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.

Amend to

All payments of the Society shall be by electronic bank transfer, authorised by at least two members of the Executive, one of whom must be the Treasurer.

11.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of February each year.

Amend to

11.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of August each year.

11.6 The financial year of the Society shall run from the 1st March to the 31st February following. (E.g. If your month listed 11.4 is July, this would 1st August to the 31st July)

Amend to

The financial year of the Society shall run from the 1st September to the 31st August following.

6. ELECTION OF EXECUTIVES

Appointment of Returning Officer:

• President
• Vice President
• Secretary
• Treasurer
• Editor in Chief
• Marketing Coordinator
• Design’s Coordinator
• Events Coordinator
• Technical Coordinator
• General Executives x 2

7. GENERAL BUSINESS

i) Nomination of Bank Signatories

8. DATE OF THE NEXT MEETING

07/10/2026 @ 6:00PM

9. CLOSE OF MEETING