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Piano Society General Meeting

AGENDA OF ANNUAL GENERAL MEETING OF SYDNEY UNIVERSITY PIANO SOCIETY

TO BE HELD AT 11:00AM 21st JULY 2024 VIA ZOOM VIDEO CONFERENCE

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. CONSTITUTIONAL AMENDMENTS

The following amendments to the constitution are proposed:

Amendment 1

3.3 The subscription fees for membership shall be:

1. Ordinary Membership $0

2. Associate Membership $0

3. Honorary Membership $0

Amend to:

3.3 The subscription fees for membership shall be:

(i) Ordinary Membership $5

(ii) Associate Membership $5

(iii) Honorary Membership $5

Amendment 2

4.1 The Society shall have an Executive consisting of:

(i) A President

(ii) A Treasurer

(iii) A Secretary

(iv) A Marketing Director

(v) An Events Director

Amend to:

4.1 The Society shall have an Executive consisting of:

(i) A President

(ii) A Vice-President

(ii) A Treasurer

(iii) A Secretary

(iv) A Marketing Director

(v) 2 Events Director

Amendment 3

5.2 The Treasurer shall:

(i) Maintain the Society’s finances in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of Sydney Union.

(ii) Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.

(iii) Ensure an adequate handover, including any documents and materials, to the following Executive.

Amend to:

5.2 The Vice-President shall:

(i) Deputise for the President.

Amendment 4

5.3 The Secretary shall:

(i)Conduct the correspondence of the Society.

(ii)Book meeting rooms for the Society.

(iii)Keep minutes of the proceedings of all Society meetings.

(iv) Maintain the records and documents of the Society.

(v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.

(vi) Maintain the Society’s registration with The University of Sydney Union.

Amend to:

5.3 The Treasurer shall:

(i) Maintain the Society’s finances in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of Sydney Union.

(ii) Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.

(iii) Ensure an adequate handover, including any documents and materials, to the following Executive.

Amendment 5

5.4 The Marketing Director shall:

(i) Monitor, maintain and expand the presence of the Society on online platforms.

(ii) Design and distribute promotional material for the Society.

(iii) Organise a calendar of promotional events and direct corresponding preparation and activities.

(iv) Assist the Executive Team in their respective administrative function.

Amend to:

5.4 The Secretary shall:

(i) Conduct the correspondence of the Society.

(ii) Book meeting rooms for the Society.

(iii) Keep minutes of the proceedings of all Society meetings.

(iv) Maintain the records and documents of the Society.

(v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.

(vi) Maintain the Society’s registration with The University of Sydney Union.

Amendment 6

5.5 The Events Director shall:

(i) Coordinate regular meeting sessions and social concerts.

(ii) Organise event catering and room bookings.

(iii) Assist the Executive Team in their respective administrative functions.

Amend to:

5.5 The Secretary shall:

(i) Conduct the correspondence of the Society.

(ii) Book meeting rooms for the Society.

(iii) Keep minutes of the proceedings of all Society meetings.

(iv) Maintain the records and documents of the Society.

(v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.

(vi) Maintain the Society’s registration with The University of Sydney Union.

Amendment 7

[N/A]

Amend to:

5.6 The Events Directors shall:

(i) Coordinate regular meeting sessions and social concerts.

(ii) Organise event catering and room bookings.

(iii) Assist the Executive Team in their respective administrative functions.

6. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

· Vice President

· Events Director x1

Only Ordinary Members, and Honorary Members who would otherwise be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote. In order to stand for election, nominees must accept nomination.

7. GENERAL BUSINESS

i) Nomination of Bank Signatories

8. DATE OF THE NEXT MEETING

9. CLOSE OF MEETING

club logo
DATE:
21 Jul 11:00 am to 12:00 pm
EVENT FEE:
FREE