Nepali Society General Meeting

UNIVERSITY OF SYDNEY NEPALI SOCIETY (SUNS) GENERAL MEETING AGENDA

Date: 14/6/2025 Time: 6pm

Venue: Zoom: https://uni-sydney.zoom.us/j/84587647297

1. OPENING AND WELCOME

● Call to order by the President ● Acknowledgment of country ● Brief overview of the agenda and meeting proceedings

2. APOLOGIES AND LEAVES OF ABSENCE ● Recording of apologies from absent members ● Confirmation of leave of absence requests

3. MOTION TO APPROVE THE CONSTITUTION AMENDMENTS ● Presentation of proposed amendments Current Amendment 4.1 The Society shall have an Executive consisting of: i) President ii) 3 Vice-President – ( Postgraduate Representative and 2 Undergraduate Representatives) iii) Secretary iv) Treasurer v) Media and Communications Coordinator vi) 3 General Executive members 4.1 The Society shall have an Executive consisting of: i) President ii) Three (3) Vice-Presidents: ● Postgraduate Representative ● Undergraduate Representative (External – Events Organisation) ● Undergraduate Representative (Internal – Administration & Membership Management) iii) Secretary iv) Treasurer v) Media and Communications Coordinator vi) Three (3) General Executive Members ● Motion for approval and voting process 4. MOTION TO DISMISS CURRENT EXECUTIVES This motion must be listed separately from elections, in accordance with Clause 7.7.iv of the Constitution: "Dismissing Executive Members for failure to adequately perform their executive duties, provided that the Executive Member is given reasonable right of reply." ● Motion to dismiss current executive members. Media and Communications Coordinator

5. ELECTION OF EXECUTIVE MEMBERS 5.1. Nomination of Returning Officer ● Nomination and confirmation of a neutral party to oversee the elections 5.2. Positions to be Elected: ● Treasurer ● Media and Communications Coordinator 5.3. Nomination Process and Speeches ● Nominations to be taken from the floor ● Confirmation of candidates ● Speeches or statements from nominees 5.4. Voting and Announcement of Results ● Voting conducted ● Results announced by Returning Officer

6. NOMINATION OF BANK SIGNATORIES ● Nomination and confirmation of new signatories (minimum of 2, including Treasurer and President) ● signatories to be added onto a new bank account with the Commonwealth Bank.

7. GENERAL BUSINESS ● Open floor for additional matters raised by members ● Discussion of upcoming events and initiatives

8. DATE OF NEXT MEETING ● To be set by the newly elected executive team ● Members will be notified via email and social media

10. CLOSE OF MEETING ● Summary of key decisions and action items ● M e e tin g fo r m ally a d j o u r n e d b y t h e P r e sid e nt