Moana Society General Meeting
AGENDA OF A GENERAL MEETING OF PASIFIKA (Soon to be referred to as MOANA)
TO BE HELD AT 4pm AND 17th April, online via ZOOM.
Please note ZOOM Link shall be posted on the Linktree Sydney University Moana Societ | Instagram | Linktree
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. CONSTITUTIONAL AMENDMENTS
The following constitutional changes will be considered:
The name of the Society shall be the Pasifika Society of the University of Sydney (Hereinafter referred to as ‘the Society’)
Amend to:
The name of the Society shall be the Sydney University Moana Society (Hereinafter referred to as ‘the Society’)
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The aims of the Society shall be to:
Bring together students of pacific islander heritage or students with an interest in pacific islander culture. To create a community and safe space within the university for students to interact and grow supportive relationships. To enrich the student experience by participating in and supporting educational and cultural activities. The society hopes to act as a platform for students to discuss issues relating to university life as well as life in general.
Amend to:
The aims of the Society shall be to:
i. Bring together students of pacific islander heritage or students with an interest in pacific islander culture.
ii. To create a community and safe space within the university for students to interact and grow supportive relationships.
iii. To enrich the student experience by participating in and supporting educational and cultural activities.
iv. The society hopes to act as a platform for students to discuss issues relating to university life as well as life in general.
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The Society will undertake the following activities to achieve its aims:
The Society will undertake fortnightly meet ups for games and snacks as well as study groups. We will plan end of semester events such as parties utilising university facilities such as Manning Bar. We will hold pizza nights, trivia nights, karaoke, dinners and visits to places of significance to our society such as Museums that showcase Pacific history. We also plan to hold welcome events such as drinks or meet and greets at the start of each year.
Amend to
The Society will undertake the following activities to achieve its aims:
i. The Society will undertake fortnightly meet ups for games and snacks as well as study groups.
ii. We will plan end of semester events such as parties utilising university facilities such as Manning Bar.
iii. We will hold pizza nights, trivia nights, karaoke, dinners and visits to places of significance to our society such as Museums that showcase Pacific history.
vi. We also plan to hold welcome events such as drinks or meet and greets at the start of each year.
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3.1.ii ii) Associate Membership
All holders of a current Access Card of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.
Amend to:
3.1.ii ii) Associate Membership
All Members of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.
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4.1.vii v) Media and Marketing Officer
vi) General Executive
Amend to
v) Up to two Media and Marketing Officer(s)
vi) Up to two General Executive Member(s)
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(No current clause)
Amend to:
4.4 The positions of President, Treasurer, Secretary, and Vice President must be held by Ordinary Members whose term as a student lasts until at least the end of the current registration period for the Society, where at all possible.
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The Society shall hold an Ordinary Meeting at least once every two weeks during semester (teaching period, Weeks 1-13).
Amend to:
The Society shall hold Ordinary Meetings as required
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7.1 The Society shall hold General Meetings as required during semester (teaching period, Weeks 1-13).
Amend to:
7.1 The Society shall hold General Meetings as required.
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iii) Dismissing Executive Members for reasons other than that in 4.3 of the Constitution, provided that the Executive Member is given reasonable right of reply
Amend to
iii) Dismissing Executive Members for failure to adequately complete their executive duties, provided that the Executive Member is given reasonable right of reply
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8.1 The Society shall hold an Annual General Meeting annually in the month of April
Amend to
8.1 The Society shall hold an Annual General Meeting annually in the month of October
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8.4 The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.
Amend to:
8.4 The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.
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8.7 Nil
Amend to:
8.7 Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period.
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9.1 The Executive shall be elected annually at the Annual General Meeting in the month of November each year.
Amend to
9.1 The Executive shall be elected annually at the Annual General Meeting in the month of October each year.
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All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.
Amend to
All payments of the Society shall be by electronic bank transfer, authorised by at least two members of the Executive, one of whom must be the Treasurer.
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The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by
the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of February each year.
Amend to:
The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of August each year.
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11.6 The financial year of the Society shall run from the 1st March to the 28th February following.
Amend to
11.6 The financial year of the Society shall run from the 1st September to the 31st August following.
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5. ELECTION OF EXECUTIVES
- Appointment of Returning Officer
- Nominations will be considered and voted on for the following positions:
- Two Media and Marketing Officer(s)
Nominations will be taken from the floor from Ordinary Members who have been members of the club for at least 2 weeks.
6. GENERAL BUSINESS
i. Discussion of possible event schedule.
7. DATE OF THE NEXT MEETING
8. CLOSE OF MEETING
