MedSciSoc General Meeting 20/03/2025

AGENDA OF GENERAL MEETING OF THE UNIVERSITY OF SYDNEY MEDICAL SCIENCE SOCIETY

Appendices

TO BE HELD OFFICIALLY AT 7:00pm, on Thursday the 20th of March ON ZOOM (https://uni-sydney.zoom.us/j/7762950300?omn=88203947288)

1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. CONSTITUTIONAL AMENDMENTS

4.1. Current Clause

The Society shall have an Executive consisting of:

i) A President

ii) (Up to) 2 Vice Presidents

A Internal Vice President

A External Vice President

iii) A Secretary

iv) A Treasurer

v) (Up to) 2 Social Media Managers

vi)(Up to) 3 Creative Directors

vi) (Up to) 4 Event Managers

vii) 1 Communication Managers

4.1. Proposed Clause

The Society shall have an Executive consisting of:

i) A President

ii) (Up to) 2 Vice Presidents

A Internal Vice President

A External Vice President

iii) A Secretary

iv) A Treasurer

v) (Up to) 2 Social Media Managers

vi)(Up to) 3 Creative Directors

vi) (Up to) 4 Event Managers

vii) 1 Communication Managers

viii) (Up to) 4 Formal/Interim Subcommittee Members

5.10

N/A* → The Subcommittee shall be formally established with the purpose of:

Providing an intermediate pathway for members interested in becoming executives to learn the responsibilities of each role prior to stepping into it

To assist in the smooth functioning of the society by handling events and other executive tasks

5.10.a

N/A* → The Subcommittee shall be composed of Ordinary Members, elected through the standard process outlined in Section 9 of this Constitution.

5.10.b

N/A* → The term of the Subcommittee shall be from the point of election until the next Annual General Meeting held by the Society.

5.10.c

N/A* → Members of the Subcommittee shall be Interim Subcommittee Members until such point that they have:

i) attended, in a capacity of their role, at least 2 (two) official events of the Society

ii) requested consideration for formalisation of their role by notifying the Secretary

iii) been endorsed by the Membership of the Society during an Ordinary Meeting

At which point, the Subcommittee Member shall be considered a Formal Subcommittee Member.

*where N/A represents a new subsection/section written into the constitution.

Reasons for amendments can be found on our constitutional amendments cover sheet (attached on linktree).

1. DISMISSAL OF EXECUTIVE(s)
2. ELECTION OF EXECUTIVES

a. Appointment of Returning Officer (RO): Alexander Thanos

b. Nominations will be considered and voted on for the following positions:

● External Vice President

● Creative Director

● Event Manager (If motion 5 goes through)

● General Executive

● General Executive

Process of Election cont. below

The Election process will be “First Past the Post” or “Standard Transferable Vote” and ballots will be held on individualised Google Forms. The RO will send out links to all voting members of the individualised form via Zoom or QR code (in-person) whereby all members not running for candidacy may vote for the candidates (alternatively, the USU in-built voting system may also be used). After the ballots are collected, the RO will announce

a) which candidate has won the plurality vote (FPP) and then continue for each candidate until all candidates have been voted upon.

b) which candidate(s) have past the quota and have been elected; or continue via second preferences for all candidates if quota has not been reached; or if more seats remain unfilled and there are surplus votes to be distributed

Thereon, the RO shall finalise the voting and officiate all votes.

1. GENERAL BUSINESS

i) Future Events

1. DATE OF THE NEXT MEETING

TBD

1. CLOSE OF MEETING

10:00pm, 20/03/25.