Liberal Club Annual General Meeting

ANNUAL GENERAL MEETING NOTICE OF Sydney University Liberal Club TO BE HELD AT 10 OCTOBER 2025, 4:30PM via Zoom

https://us06web.zoom.us/j/84611615961?pwd=z7lAq6njHD77GC4UcL3CIHN4X3BkGb.1

Meeting ID: 846 1161 5961

Passcode: SULC2025

Members must log in with their full name and USU ID as their nickname. Example: John Smith – 12345678

In accordance with section 9.5 of the SULC constitution, The Chairman of the AGM is Edwin Nelson, Member of the Constitutional Standing Committee of the Liberal Party of Australia (New South Wales Division) and former Chair of the Legal Practitioner's Professional Branch of the Liberal Party of Australia (New South Wales Division).

The AGM minute-taker will be Adam Pogorzelski.

The Returning Officer is proposed to be Blake Keating, Federal Director of the Australian Liberal Students’ Federation and Chair of the ALSF Disputes Panel, to be appointed at the meeting.

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE – Send apologies to [email protected]

3. MINUTES OF THE PREVIOUS MEETING

4. BUSINESS ARISING FROM THE MINUTES

5. CORRESPONDENCE

6. MOTIONS ON NOTICE

7. ANNUAL REPORTS

President, Treasurer, Secretary and other Executive Members

8. ELECTION OF EXECUTIVE

i. Appointment of Returning Officer

Nominations shall be considered for the following positions:

• President

• Secretary

• Treasurer

• Vice-President (Policy)

• Vice-President (Activities)

• Vice-President (Development)

• Communications Officer

• Publications Officer

• First Year Officer/s x 2

Anyone eligible to vote under the SULC constitution and in attendance at the AGM will be able to vote. Nominations will open upon the circulation of the AGM notice, and will close at 4:29pm AEST on 10 October 2025.

Each candidate seeking to nominate for a position on the executive must include in their nomination, which must be emailed to Blake Keating at [email protected]

1. Full Name

2. The position(s) for which you wish to nominate for

3. A written statement of no more than 100 words explaining why you are seeking election

At the close of nominations, the Returning Officer shall circulate to all members a list of the candidates and their statements.

– Voting shall be conducted by secret ballot through a secure online voting link.

– Each member shall be entitled to cast one (1) vote per position.

– Voting shall be conducted on a first-past-the-post basis. The candidate with the highest number of valid votes for each position shall be declared elected.

– In the event of a tie, the Returning Officer shall determine the result by lot.

Following the close of voting, the Returning Officer shall formally declare the results of each election at the AGM.

9. GENERAL BUSINESS

i) Motion to Open a Bank Account

ii) Nomination of Bank Signatories

10. CLOSE OF MEETING