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Korean International Culture Society AGM

AGENDA OF THE ANNUAL GENERAL MEETING OF THE KOREAN INTERNATIONAL CULTURE SOCIETY (KICS)

TO BE HELD AT 8PM ON 19 JUNE 2024 VIA ZOOM

(ZOOM MEETING ID: 853 5289 3421)

https://uni-sydney.zoom.us/j/85352893421

  1. OPENING AND WELCOME
  2. APOLOGIES AND LEAVES OF ABSENCE
  3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
  4. ANNUAL REPORTS
    1. PRESIDENT’S REPORT
    2. TREASURER’S REPORT
  5. CONSTITUTIONAL AMENDMENTS

Clause #

Current Clause

New Proposed Clause

Reason for Amendment

3.1.ii)

All holders of a current Access Card of the University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.

All Members of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.

Mandatory C&S Amendment

4.1 v)

The Society shall have an Executive consisting of:

i) A President

ii) A Vice President

iii) A Secretary

iv) A Treasurer

v) Events Coordinators (2)

vi) A Sponsorship director

vii) A Dance director

viii) A Design director

ix) A Social media director

And up to a further (2) General Executive Member(s).

The Society shall have an Executive consisting of:

i) A President

ii) A Vice President

iii) A Secretary

iv) A Treasurer

v) Events Coordinator

vi) A Social media Director

vii) A Design Director

viii) And up to a further (2) General Executive Member(s).

From 2 event coordinators to 1 coordinator in charge of events.

Combining social media director and sponsorship director. Not electing dance director as executive member.

5.5

Events Coordinators shall:

i) Plan and organize events in details for the society.

ii) Book venue if it is required for the event.

iii) Make sure communicate with the venue staff effectively on behalf of the society.

iv) Make sure event is held smoothly.

Design and prepare any event materials that are needed.

5.5 The Events Coordinator shall:

i) Plan and organize events in details for the society.

ii) Book venue if it is required for the event.

iii) Make sure communicate with the venue staff effectively on behalf of the society.

iv) Make sure event is held smoothly.

Design and prepare any event materials that are needed.

Updated to apply to changes in clause 4.1

5.6

The Sponsorship director shall:

i) Identify and communicate with the new and current sponsors effectively.

ii) Maintain the positive relationship between sponsors and society.

iii) Ensure the members of the society are effectively receiving benefits from the sponsorship.

iv) Keep the documents that are related to sponsorship agreements and contracts of the society.

The Social media director shall:

i) Check social media of the society on regular basis.

ii) Post on various society’s social media accounts.

iii) Create Facebook event page for every event at least 7 days prior to the actual date of the event.

iv) Effectively reply to all the messages that are received through the social media platforms.

v) Identify and communicate with the new and current sponsors effectively.

vi) Maintain the positive relationship between sponsors and society.

vii) Ensure the members of the society are effectively receiving benefits from the sponsorship.

viii) Keep the documents that are related to sponsorship agreements and contracts of the society.

Updated to apply to changes in clause 4.1

5.7

The Dance director shall:

i) Maintain the dance crew of the society effectively.

ii) Plan and organize the dance covers as well as dance events of the society.

Omitted

Updated to apply to changes in clause 4.1

5.9

The Social media director shall:

i) Check social media of the society on regular basis.

ii) Post on various society’s social media accounts.

iii) Create Facebook event page for every event at least 7 days prior to the actual date of the event.

Effectively reply to all the messages that are received through the social media platforms.

Omitted

Updated to apply to changes in clause 4.1

6.1

The Society shall hold an Ordinary Meeting at least once every semester (teaching period, Weeks 1-13).

The Society shall hold an Ordinary Meeting at least once every semester.

Mandatory C&S Amendment

7.1

The Society shall hold General Meetings as required during semester (teaching period, Weeks 1-13).

The Society shall hold General Meetings as required.

Mandatory C&S Amendment

7.7

A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:

i) Granting Honorary Membership

ii) Repealing motions and the effect of motions carried at an Ordinary Meeting

iii) Amending the Constitution

iv) Dismissing Executive Members for reasons other than that in 4.3 of the Constitution, provided that the Executive Member is given reasonable right of reply

v) Dissolving the Society.

A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:

i) Granting Honorary Membership

ii) Repealing motions and the effect of motions carried at an Ordinary Meeting

iii) Amending the Constitution

iv) Dismissing Executive Members for failure to adequately perform their executive duties, provided that the Executive Member is given reasonable right of reply

v) Dissolving the Society.

Mandatory C&S Amendment

8.4

The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

Mandatory C&S Amendment

8.7

[NA]

Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period

Mandatory C&S Amendment

11.3

All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.

All payments of the Society shall be by cheque or electronic bank transfer, signed by at least two members of the Executive, one of whom must be the Treasurer.

Mandatory C&S Amendment

  1. ELECTION OF EXECUTIVES
    1. THE APPOINTMENT OF A RETURNING OFFICER (RO)
    2. NOMINATIONS WILL BE CONSIDERED AND VOTED ON FOR THE FOLLOWING POSITIONS:

i. PRESIDENT

ii. VICE-PRESIDENT

iii. SECRETARY

iv. TREASURER

v. EVENTS COORDINATOR

vi. SOCIAL MEDIA DIRECTOR

vii. DESIGN DIRECTOR

viii. AND UP TO A FURTHER (2) GENERAL EXECUTIVE MEMBER(S)

  1. GENERAL BUSINESS
    1. NOMINATION OF BANK SIGNATORIES
  2. DATE OF THE NEXT MEETING
  3. CLOSE OF MEETING
club logo
DATE:
19 Jun 8:00 pm to 9:00 pm
EVENT FEE:
FREE