International Christian Fellowship Annual General Meeting

AGENDA OF ANNUAL GENERAL MEETING OF International Christian Fellowship

TO BE HELD AT 7 pm 5th of September 2024 AT New Law Annex 440

1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. ANNUAL REPORTS
5. CONSTITUTIONAL AMENDMENTS

Clause 3.1 b

– current clause: Associate Membership – All holders of a current USU Member of the University of Sydney Union, other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings in the Society.

– Amend to: Associate Membership- All current USU Member of the University of Sydney Union, other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings in the Society.

– Reason: Mandatory C&S amendment

Clause 4.3

– Current clause: Attendance of Executive Members at meetings is obligatory. Any Executive Member who does not attend three consecutive meetings without leave can be dismissed from the Executive by a two-thirds majority vote at a General Meeting.

– Amend to: Attendance of Executive Members at Ordinary and General Meetings is obligatory. Any Executive Member who does not attend three consecutive meetings without leave can be dismissed from the Executive by a two-thirds majority vote of those Ordinary Members in attendance at an Ordinary Meeting.

– Reason: suggested by USU

Clause 4.10

– current clause: The Executive Members shall: a) Provide assistance to the Executive where necessary

– Amend to: To be removed

– Reason: No "executive Members" exist in the Constitution.

Clause 5.1

– Current clause: The Society may hold an ordinary meeting at least once every 13 weeks during lecture times.

– Amend to: The Society shall hold an Ordinary Meeting as required.

– Reason: Mandatory C&S amendment

Clause 5.2

– Current clause: Meetings shall be called by the President/Secretary/Bible Study Coordinator, or by petition of at least twenty percent (20%) of the Ordinary Members of the Society. The President shall chair meetings. In the absence of the President, another Executive Member shall chair the meeting.

– Amend to: Meetings shall be called by the President/Secretary, or by petition of at least twenty percent (20%) of the Ordinary Members of the Society. The President shall chair meetings. In the absence of the President, another Executive Member shall chair the meeting.

– Reason: C&S Recommended Amendment to match model Constitution. No bible study coordinator

Clause 5.6

– Current All Ordinary Members shall have one vote only. The Chairperson has a casting vote.

– Amend to: to be removed

– Reason: C&S Recommended Amendment. Voting eligibility already covered

Clause 5.7

– Current clause: An Ordinary Meeting of the Society has power to carry motions relating to the affairs of the Society by simple majority vote, including: a) determining the use of the finances and other assets of the Society, b) instituting Committees for any purpose of the Society and co-opting Society members onto any Committee, c) dismissing Executive Members under 4.3 of the Constitution

– Amend to: add d) giving direction to the executive

– Reason: Mandatory C&S amendment

Clause 6.7 d)

– Current clause: Dismissing the Executive members for reasons other than that mentioned in 4.3 of the Constitution

– Amend to: Dismissing Executive Members for failure to adequately perform their executive duties, provided that the Executive Member is given reasonable right of reply

– Reason: Mandatory C&S Amendment

Clause 7.3

– Current clause: The Annual General Meeting shall be held between 9 am and 9 pm at a place on a Campus of the University of Sydney during semester (teaching period, Weeks 1 – 13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

– Amend to: The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

Clause 7.7

– Current clause: A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting

– Amend to: To be removed

– Reason: Only required for GMs, already addressed in 6.

Clause 7.5

– Current clause: All members shall receive notice of the Annual General Meeting at least fourteen (14) days before the meeting date in one of the recognised publications of the University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail- out to all members. (A mail-out is understood to include communication by e-mail.)

– Amend to: The Secretary shall give at least fourteen (14) days notice of the time and place of the Annual General Meeting in one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

– Reason: Mandatory C&S Amendment

Clause 8.4

– current clause: The Annual General Meeting shall be held between 9am and 9pm at a place on a campus of The University of Sydney and/or via video conference. The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

– Amend to: The Secretary shall give at least fourteen (14) days notice of the time and place of the annual elections in one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all Members. (A mail-out is understood to include communication by e-mail.). The notice shall state: i) the day on which nominations open, which day shall be at least fourteen (14) days before the day of the elections; ii) the day and time on which nominations close, which shall be no later than the time of the meeting at which the elections are to occur; iii) the time, date and venue of the election; iv) that only Ordinary Members, shall be eligible to be candidates for election or to vote.

– Reason: Mandatory C&S Amendment

Clause 8.7

– Current clause: Society meetings may not be held during the University closure period surrounding the Christmas and New Year Public Holidays, and notice must be called outside of this period

– Amend to: The Clubs & Societies Manager shall serve as Electoral Arbiter and shall receive any appeals against the decisions of the Returning Officer

– Reason: Mandatory C&S Amendment

Clause 11.1

– Current clause: All property of the Society shall be vested in the Committee and shall be dealt with in such manner as directed by the Society in a General Meeting.

– Amend to: All property of the Society shall be vested in the Executive, and shall be dealt with in such manner as directed by the Society in an Ordinary Meeting.

– Reason: Mandatory C&S Amendment

Clause 13.1

– Current clause: All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.

– Amend to: All payments of the Society shall be by cheque or electronic bank transfer, authorised by at least two members of the Executive, one of whom must be the Treasurer.

– Reason: Mandatory C&S Amendment

1. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

• President
• Secretary
• Treasurer

Nominations via email are open from 9:00am on August 8th 2025 and will not close until the meeting. Nominations will also be taken during the meeting. Email nominations shall be sent to ICF email: [email protected] or through USU event QR code

1. GENERAL BUSINESS

i) Nomination of Bank Signatories

Bank Account Name:

Method of operation:

Account Signatory 1: (Treasurer)

Account Signatory 2: (President)

1. DATE OF THE NEXT MEETING

5th September 2026

1. CLOSE OF MEETING