General Meeting
AGENDA OF GENERAL MEETING OF Banana Leaves
TO BE HELD AT
https://us04web.zoom.us/j/75842957759?pwd=vvmwbO8FrxQoGbsbE1bXy8SZYtnrlg.1
Meeting ID: 758 4295 7759
Passcode: 9J5mwS
On the 10th of August 2025 at 5pm
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. CONSTITUTIONAL AMENDMENTS
The following amendments to the constitution are proposed:
4.1 The society shall have an executive consisting of
i) President
ii) Vice-President
iii) Secretary
iv) Co-Secretary
v) Treasurer
5. DUTIES OF EXECUTIVE MEMBERS
5.1 The President shall:
i) Plan the Society’s activities in consultation with the Executive.
ii) Liaise with the Executive and any Committees formed by the Society.
iii)Ensure an adequate handover, including any documents and materials, to the following Executive.
5.2 The Vice-President(s) shall:
i) Deputise for the President.
5.3 The Treasurer shall:
i) Maintain the Society’s finances in accordance with the handbooks produced by the Clubs & Societies Office of The University of Sydney Union.
ii) Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.
iii) Ensure an adequate handover, including any documents and materials, to the following Executive.
5.4 The Secretary shall:
i) Conduct the correspondence of the Society.
ii) Book meeting rooms for the Society.
iii) Keep minutes of the proceedings of all Society meetings.
iv) Maintain the records and documents of the Society.
v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
vi)Maintain the Society’s registration with The University of Sydney Union.
Amend to:
4.1 The society shall have an executive consisting of
i) President
ii) Vice-President
iii) Secretary
iv) Treasurer
v) Events Coordinator
vi) Marketing Head
vii) General Executives x 3
5. DUTIES OF EXECUTIVE MEMBERS
5.1 The President shall:
i) Plan the Society’s activities in consultation with the Executive.
ii) Liaise with the Executive and any Committees formed by the Society.
iii)Ensure an adequate handover, including any documents and materials, to the following Executive.
5.2 The Vice-President(s) shall:
i) Deputise for the President.
5.3 The Treasurer shall:
i) Maintain the Society’s finances in accordance with the handbooks produced by the Clubs & Societies Office of The University of Sydney Union.
ii) Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.
iii) Ensure an adequate handover, including any documents and materials, to the following Executive.
5.4 The Secretary shall:
i) Conduct the correspondence of the Society.
ii) Book meeting rooms for the Society.
iii) Keep minutes of the proceedings of all Society meetings.
iv) Maintain the records and documents of the Society.
v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
vi)Maintain the Society’s registration with The University of Sydney Union.
5.5 The Marketing Head shall:
i) Help organise social media and marketing posts for events
ii) Coordinate with other executives regarding the average cost of marketing for events
5.6 The Events Head shall:
i) Work with other executives to organise materials and venues for events
ii) Help come up with ideas for events
5.7 General Executives shall:
i) Help general execution of events to ensure each event carries on smoothly
ii) Help with other executive duties if the workload exceeds
5. ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
· Secretary
· General Executives x3
Nominations and Nominee speeches will be given via zoom, where each member in the meeting will be given an opportunity to cast their vote. Nominations will be taken via the floor.
6. DATE OF THE NEXT MEETING: 2ndSeptember
7. CLOSE OF MEETING