Engineering International Students Association Inaugural General Meeting

Hey everyone! We're excited to invite you to the very first general meeting of the Engineering International Students Association (EISA). This is a big moment as we'll be setting up our constitution and electing the association's first-ever executive team. ^^

At the meeting, we'll go over the constitution, and there's a chance to discuss some changes, like possibly dropping membership fees to make the association more inclusive. Then comes the election for our leadership team, including positions like President, Vice Presidents, Secretary, Treasurer, Publicity and Outreach Officer, and a few General Executive Members. :3

If you're a member, you can get involved by nominating yourself or someone else for these roles. Voting will happen during the meeting using a ranking system, so you’ll get to choose your top candidates.

We really hope you can join us! This is your chance to help shape the future of our association. It’s going to be a great opportunity to meet people, get involved, and make a difference. OwO

Agenda as follows:

AGENDA OF INAUGURAL GENERAL MEETING OF ENGINEERING INTERNATIONAL STUDENTS ASSOCIATION TO BE HELD AT OCTOBER 25TH 3PM-4PM AT MEETING ROOM 2, MANNING HOUSE

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ADOPTION OF THE CONSTITUTION

● Presentation of the constitution for adoption

● Discussion of potential changes to the constitution including:

○ Elimination of membership fees in order to encourage greater participation and inclusivity within the association.

5. ELECTION OF EXECUTIVES Appointment of Returning Officer Nominations will be considered and voted on for the following positions:

● A President

● 2 Vice Presidents

● A Secretary

● A Treasurer

● A Publicity and Outreach Officer

● And up to a further 3 General Executive Members.

1. Eligibility:

● All nominees must be current members of the organization that hold memberships eligible to vote and hold executive positions as outlined in section 9.2 in the constitution.

2. Nomination Process:

● Nominations must be submitted in person during the inaugural general meeting, including the name and position for which the individual is being nominated.

3. Consent

● Nominees must provide consent to accept the nomination. Consent may be expressed in various forms, including:

○ Written: A signed document or email where the nominee acknowledges their acceptance of the nomination.

○ Verbal: A recorded phone call, video meeting, or conversation, where the nominee verbally agrees to accept the nomination.

○ Public Announcement: A statement made by the nominee in a public forum or on social media, indicating their acceptance of the nomination.

4. Voting Procedures:

● Voting will utilise the single transferable vote (STV) method. Members will rank candidates in order of preference.

● Each member may cast their vote during the meeting on the 25th of October. Members must be present to vote. Appendices

● Detailed instructions on how to rank candidates will be provided at the meeting.

6. GENERAL BUSINESS

i) Nomination of Bank Signatories

7. DATE OF THE NEXT MEETING

8. CLOSE OF MEETING