Cantonese Christian Fellowship Annual General Meeting

AGENDA OF THE ANNUAL GENERAL MEETING OF

The Sydney University Cantonese Fellowship

HELD AT 4:00-6:00PM ON 5th September 2025

AT Seminar Room 340 (New Law Annex Building) and Zoom https://uni-sydney.zoom.us/j/83981955761

AGENDA

1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. ANNUAL REPORTS

• President’s Report
• Treasurer's Report

5. ELECTION OF EXECUTIVES

• Appointment of Returning Officer
• Nominations will be considered and voted on for the following positions:
• President
• Plan the activities of SUCCF in consultation with the Committee Members.
• Liaise with the Committee and any Sub-Committee formed by SUCCF.
• Ensure an adequate handover, including any documents and materials to the following Committee Members.
• Treasurer
• Maintain the finances of SUCCF in accordance with the Treasurer’s Handbook produced by the Clubs and Societies Office of the University of Sydney Union.
• Present to the Annual General Meeting of the SUCCF with a report detailing the financial activity of and status of SUCCF.
• Ensure an adequate handover, including any documents and materials, to the following Committee Members.
• Secretary
• Conduct the correspondence of SUCCF.
• Book meeting rooms for SUCCF.
• Keep minutes of the proceedings of all SUCCF meetings.
• Maintain the records and documents of SUCCF.
• Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
• Maintain the Society’s registration with the University of Sydney Union.
• Executive members
• Assist the President, Treasurer, and Secretary.
• Assist in the planning of SUCCF activities.
• Nomination procedures:
• Nomination opens: 15 August 2025 (06:00 pm)
• Nomination close: 5th September 2025 (03:45 pm)
• Nomination can either be done in writing prior to the election (through sending to the President: [email protected]) or during the meeting
• The nominee should indicate their willingness to accept the nomination
• Nomination form should include:
• The Candidate's name and contact information.
• The names of Nominators (at least one, including nominee themselves)
• An explanation of who the Candidate is and their vision
• How to nominate in absence:
• Email nomination form to the President through [email protected]
• The nomination form needs to be handed in before the AGM
• All nominations must be seconded by another ordinary member during AGM

6. GENERAL BUSINESS

• Nomination of Bank Signatories

2026 Treasurer

2026 President

7. OTHER BUSINESS

8. DATE OF THE NEXT MEETING

9.CLOSE OF MEETING