Boardgame Society Annual General Meeting
AGENDA OF ANNUAL GENERAL MEETING OF BOARDGAME SOCIETY
TO BE HELD AT 10/10/2025 19:00-21:00 VIA F10A.00.024.Law Building Annex.
All members are encouraged to attend. If you are interested in running an executive position, please use the link below to submit your nomination. Executive nomination form: https://forms.gle/ffLVbGkuym8L5eYS8
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. ANNUAL REPORTS
5. CONSTITUTIONAL AMENDMENTS
Full details to constitutional amendments can be accessed here: https://docs.google.com/document/d/1bwoJsmWxJaBOlYmYSYHNK1GpLRAgWpq/edit?usp=sharing&ouid=100546038404865742 740&rtpof=true&sd=true
Please see below for an overview:
Clause 3.1 – Membership Type
Changes: Added Honorary Membership type
Reason: We recognise members with notable contributions and believe they will continue to bring value to the society.
Clause 3.3 – Membership Fee
Change: Raise membership fee to $10 for Ordinary Member and $20 for Associate Member.
Reason: We raise our subscription fees to allow us to deliver more engaging, wellresourced. Also, considering memberships are changing to lifelong, the fees are adjusted to reflect long-term value.
Clause 3.4 – Membership Duration
Change: Membership duration changing to lifelong.
Reason: To align with the society’s vision of fostering lasting connections, we would like our members and university community to continue to engage and build relationship via our board game events beyond their time at university.
Clause 4.1 – Executive Structure
Change: Increasing the number of seats for Vice President to two.
Reason: Over recent terms, we received feedback regarding the excessive management pressure placed on the President and the sole Vice President. Having two VPs will provide more balanced support to the President and improve the overall management of the Society.
6. ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
• President (1)
• Vice-President (2)
• Secretary (1)
• Treasurer (1)
• Public Relations & Fundraising Officer (1)
• Participation and Equality Officer (1)
• Media & Publicity Officer (1)
• General Executive Member (9)
Nominations shall be taken from the floor, or through submission to the USU website.
7. GENERAL BUSINESS
Nomination of bank signatories
8. DATE OF THE NEXT MEETING
9. CLOSE OF MEETING
