Annual General Meeting

Appendices

AGENDA OF ANNUAL GENERAL MEETING OF The Armenian Society

TO BE HELD AT 7:00PM on the 25/03/2025 VIA Zoom through the link: https://uni-sydney.zoom.us/j/82034980057

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS

5. CONSTITUTIONAL AMENDMENTS

The following 2 amendments to the constitution are proposed:

11.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of August each year.

Amend to:

11.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of January each year.

And;

11.6 The financial year of the Society shall run from the 1 January to the 31 December of the following year.

Amend to:

11.6 The financial year of the Society shall run from the 1st of February to 31st of January the following year.

Parties who want to vote in favour of this amendment put your hand up

6. ELECTION OF EXECUTIVES

Appointment of Returning Officer

Nominations will be considered and voted on for the following positions:

· President

· Secretary

· Treasurer

· Vice-President

· Events Manager

Going through each role one by one, an attendee needs to nominate one individual for the specified position. The candidate’s name needs to be seconded by one other attendee. If there is only one candidate, a vote of confidence is granted to take on the role.

7. GENERAL BUSINESS

i) Nomination of Bank Signatories

8. DATE OF THE NEXT MEETING

Next AGM – March 2026

9. CLOSE OF MEETING