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Club : United States Studies Society
DATE: 30 Apr 2019 - 30 Apr 2019
TIME: 5:30 pm - 7:00 pm
Location : United States Studies Centre Boardroom, Institute Building

AGENDA OF ANNUAL GENERAL MEETING OF United States Studies Society TO BE HELD AT 5:30PM April 30th 2019 AT United States Studies Centre Boardroom, Institute Building. 1. OPENING AND WELCOME 2. APOLOGIES AND LEAVES OF ABSENCE 3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES • AGM held 24 April 2018 4. ANNUAL REPORTS 5. CONSTITUTIONAL AMENDMENTS The following amendments to the constitution are proposed: 5.1 Amend existing constitutional clause 4.1: Existing clause: 4.1 The Society shall have an Executive consisting of: i. A President (Required) ii. 1 Vice President iii. A Secretary (Required) iv. A Treasurer (Required) v. An Events Director vi. A Communications Director vii. And up to a further 5 Executive Member(s). viii. A First Year Officer Amend to: 4.1 The Society shall have an Executive consisting of: i. A President (Required) ii. Vice President (Internal) iii. Vice President (External) iv. A Secretary (Required) v. A Treasurer (Required) vi. 2 Events Directors vii. A Communications Director viii. And up to a further 5 Executive Member(s). ix. A First Year Officer 5.2 Amend existing constitutional clause 5.2: Existing clause: 5.2 The Vice-President(s) shall: i. Deputise for the President. Amend to: 5.2 The Vice-President (External) shall: i. Deputise for the President. 5.3 Insert a new clause in the constitution between existing clauses 5.2 and 5.3, renumbering old clauses as necessary: New clause: 5.3 The Vice-President (Internal) shall: i. Deputise for the Secretary. 5.4 Amend existing constitutional clause 5.5: Existing clause: 5.5 The Events Director shall: i) Liaise with the President, other executives and members of the Society with the aim of creating events for the society. Final direction for events shall rest with the executive unless specific direction has been given at an ordinary meeting as part of article 6.7.i of this constitution. Amend to: 5.5 The Events Director(s) shall: i) Liaise with the President, other executives and members of the Society with the aim of creating events for the society. Final direction for events shall rest with the executive unless specific direction has been given at an ordinary meeting as part of article 6.7.i of this constitution. 5.5 Amend existing constitutional clause 8.1: Existing clause: 8.1 The Society shall hold an Annual General Meeting annually in the month of April. Amend to: 8.1 The Society shall hold an Annual General Meeting annually in the month of October. 6. ELECTION OF EXECUTIVES Appointment of Returning Officer Nominations will be considered and voted on for the following positions: • President (1) • Vice President (External) (1) • Vice President (Internal) (1) • Secretary (1) • Treasurer (1) • Communications Director (1) • Events Director (2) • First Year Officer (1) • General Executive (up to 5) Nominations for executive positions must be submitted by 11:59PM 29 April 2019. Nominations can be made by filling out the following form: https://forms.gle/gPKaXQxxMkEGFxN88 7. GENERAL BUSINESS 8. DATE OF THE NEXT MEETING 9. CLOSE OF MEETING