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Club : Italian Society
DATE: 19 Mar 2019
TIME: 10:00 am - 11:00 am
Location : Holme Common Room

Facebook event: https://www.facebook.com/events/617365008715740/ Ciao a tutti, It is the time of year where your beloved Italian Society must elect a new executive and pass any amendments to our constitution. This is your annual opportunity as members to participate in the running of the Society by electing its executive and voting on its constitution. We would love for as many people to be there as possible, so please come along to see how our Society functions, and to take part in the creation of the next generation of USyd's Italian Society. Attendance is of course free, and members will need to sign in. All our members present will get a free coffee (or other hot beverage) on us, as a thank you for your participation, as well as to make up for the lack of our caffè session that week. ELECTIONS If you are enthusiastic about Italian culture and language, and are eager to participate in and even lead the organisation of the Society and its events, then we strongly encourage you to nominate yourself for an executive position. You are able to nominate yourself for as many executive positions as you would like, though please note you will only be able to hold one position if elected. Use this form to nominate yourself for election: https://docs.google.com/forms/d/e/1FAIpQLSfavLviHKIHAKNmDKUGgi2103876qnMGeOQphlUyg3VC2GRFg/viewform?usp=sf_link You are also able to nominate yourself at the meeting on the day. All roles of the executive are open for nomination as follows: President Vice President Secretary Treasurer Events Co-ordinator Publicity Officer General Executives (multiple) 2x First Year Representatives AGENDA AGENDA OF ANNUAL GENERAL MEETING OF SYDNEY UNIVERSITY ITALIAN SOCIETY TO BE HELD AT 10AM ON THE 19TH OF MARCH AT THE HOLME COMMON ROOM 1. OPENING AND WELCOME 2. APOLOGIES AND LEAVES OF ABSENCE 3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES 4. ANNUAL REPORTS 5. CONSTITUTIONAL AMENDMENTS The following amendments to the constitution are proposed: 5.1 The President shall: i) Plan the Society’s activities in consultation with the Executive ii) Liaise with the Executive and any Committees formed by the Society iii) Ensure an adequate handover, including any documents and materials, to the following Executive. Amend to: 5.1 The President shall: i) Plan the Society’s activities in consultation with the Executive ii) Liaise with the Executive and any Committees formed by the Society iii) Hold the role of administrator on the Society’s Facebook account Ensure an adequate handover, including any documents and materials, to the following Executive. 5.6 The Publicity Coordinator shall: i) Manage the Society fortnightly newsletter, “Il Notiziario” ii) Coordinate student input into the publication iii) Coordinate the distribution of “Il Notiziario” to students of Italian and society members iv) Assist in the publicising of society events v) Manage the social media accounts in order to publicise events and share cultural content vi) Manage the Society’s official website by keeping it updated with relevant content Amend to: 5.6 The Publicity Coordinator shall: i) Manage the Society monthly newsletter, “Il Notiziario” ii) Coordinate student input into the publication iii) Coordinate the distribution of “Il Notiziario” to students of Italian and society members iv) Assist in the publicising of society events v) Create and distribute advertisements of Society events in digital and/or physical form vi) Manage the social media accounts in order to publicise events and share cultural content vii) Manage the Society’s official website by keeping it updated with relevant content 6. ELECTION OF EXECUTIVES Appointment of Returning Officer Nominations will be considered and voted on for the following positions: • President • Vice-President • Secretary • Treasurer • Events Co-ordinator • Publicity Officer • General Executives • First Year Representatives 7. GENERAL BUSINESS 8. DATE OF THE NEXT MEETING 9. CLOSE OF MEETING