Club : SURG: Sydney University Radio Group
DATE: 12 Nov 2020 - 12 Nov 2020
6:30 pm - 8:30 pm
Location : Zoom
Hey SURG members, We will be holding our 2020 Annual General Meeting (AGM) on Thursday 12th November 2020 at 6:30pm, to elect our 2021 Executive team! The meeting will be held via Zoom, and the meeting link will be made available closer to the event.
AGENDA OF ANNUAL GENERAL MEETING OF SURG TO BE HELD AT 6:30PM ON THE 12TH OF NOVEMBER ON ZOOM
1. Opening and welcome
2. Apologies and leaves of absence
3. Minutes of the previous meeting & business arising from the minutes
4. Annual Reports
4.4 Other Executive Members
5. Election of the Executive
Returning Officer – Patrick McKenzie
The following positions will be elected as follows:
i) a Station Director (President)
ii) a Deputy Station Director
iii) a Programming Director
iv) a Music Director
v) a Content Director
vi) a Volunteer Coordinator (Secretary)
vii) an Events Coordinator (Treasurer)
viii) a Marketing Coordinator
ix) a Sponsorship Coordinator
Voting shall be by secret ballot and shall be Preferential. It shall be conducted via the use of an online voting platform; OpaVote. To nominate for any of the positions listed in the agenda below, please send an email to email@example.com with your full name, student number, and USU Membership number. Please indicate the position(s) you are running for and include up to 100 words of motivation speaking to your nomination.
Nominations will close one (1) day before the AGM, at 11:59PM on Wednesday 11th November 2020. You must submit your nomination before this time to be considered for a position. Only SURG members paid before 11/11/20 present at the time of the election are eligible to nominate or vote for the election. There will be a waiting room for the Zoom meeting and you will only be allowed to attend once the executive have checked your eligibility. Please be prepared to provide proof of membership to be cross-referenced with our records.
6. General business
7. Date of the next meeting
8. Close of meeting
Details of Positions:
1. The Station Director (President) shall:
a) Plan the Society’s activities in consultation with the Executive.
b) Liaise with the Executive and any Committees formed by the Society.
c) Ensure an adequate handover, including any documents and materials, to the following Executive.
d) Maintain the online stream of the radio shows of the Society’s members
e) Be the responsible entity for the Society
The Deputy Station Director shall:
a) Deputise for the Station Director
The Programming Director shall:
i) Manage the radio programming of the Society
ii) Be the point of contact between broadcasters and the executive
iii) Plan and manage radio shows and podcasts
iv) Manage the Society’s training program
The Music Director Shall:
i) Pick up correspondence from media labels from the C&S office
ii) Listen to the music the station is sent, determine whether it will be played on the station.
iii) Liaise with broadcasters to match music received with shows going to air.
iv) Ensuring that Breakfast and Drive shows play at least one station music library track per show.
v) Maintaining an account with ACMA’s AirIt service on behalf of the Society in order to source new music and to ensure control of that account is handed over to the subsequent music director each year.
vi) In conjunction with the president, the music director shall seek out new music from record labels.
vii) Management of the Station’s music library including CDs and PlayMPE
The Content Director shall:
i) Maintain the Society’s website and email accounts, and provide login details to the other executive members, in order for them to post updates about the Society.
ii) Run the Society’s website as a news site to promote the society
The Volunteer Coordinator (Secretary) shall:
i) Conduct the correspondence of the Society.
ii) Book meeting rooms for the Society.
iii) Keep minutes of the proceedings of all Society meetings.
iv) Maintain the records and documents of the Society.
v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
vi) Maintain the Society’s registration with The University of Sydney Union.
vii) Coordinate social media updates about the Society in conjunction with the Publicity Officer.
The Events Coordinator (Treasurer) shall:
i) Maintain the Society’s finances in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of Sydney Union
ii) Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.
iii) Ensure an adequate handover, including any documents and materials, to the following Executive. iv) Plan a program of regular events for the Society
The Marketing Coordinator shall:
i) Manage the identity of the Society
ii) Manage the Society’s social media accounts
iii) Manage the Society’s on- and off-campus promotional activities
The Sponsorship Coordinator shall:
i) Seek inbound sponsorship for the Society
ii) Seek sponsorship for the Society’s programs, shows, website, podcasts, and any other properties
See you then! SURG Exec 2020