Pre-Event forms
All events must be registered with the USU via Pre-Event form on the USU website.
Where to Submit -
Once you're logged into the website, you'll need to find the Executive Portal.
Select your initials on the top right hand of the screen - My USU > Clubs > Manage
(If your club isn't appearing, you need to first join as a member. If you don't see a Manage button, you aren't formally registered as an executive).
Select Manage events > New Event
When to Submit -
All high-risk events (anything with alcohol, is an overnight event, or involves extreme physical activity) must be submitted within 14 days notice. All other events are to be submitted 7 days prior.
Do I need a risk assessment?
You are required to complete a risk assessment if your club is holding one of the following:
• Hosting a large event (50 + attendees)
• Holding a camp
• Serving Alcohol
What to Submit -
You should include the event name, location, start and end time, and a brief description as a minimum.
You can also indicate the audience you wish to advertise to; the general public, only your members, or only those with the URL.
The Clubs Team may reach out to request further information once your pre-event form has been received.