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Club : USYD Toastmasters Society [Sample Only]
DATE: 16 Aug 2022
TIME: 7:00 pm - 8:00 pm
Location : Online Via Zoom

AGENDA OF THE ANNUAL GENERAL MEETING OF UNIVERSITY OF SYDNEY TOASTMASTERS SOCIETY TO BE HELD AT 7 PM 16 AUGUST 2022 ONLINE VIA ZOOM
1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. ANNUAL REPORTS
i) Presidents Report
ii) Treasurers Report
5. CONSTITUTIONAL AMENDMENTS
The following amendments to the constitution are proposed:
9.1 The Society shall hold an Annual General Meeting in the month of April
Amend to:
9.1 The Society shall hold an Annual General Meeting in the month of May / August
13.1 The Executives shall be elected at the Annual Elections in the month of April each year.
Amend to:
13.1 The Executives shall be elected at the Annual Elections in the month of May / August each year.
15.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted immediately for audit by the Clubs & Societies Auditor following the Financial Year End of the Society in the month of February each year.
Amend to:
15.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted immediately for audit by the Clubs & Societies Auditor following the Financial Year End of the Society in the month of March / June each year.
15.6 The financial year of the Society shall run from the 1st March to the 28/29th February following.
Amend to:
15.6 The financial year of the Society shall run from the 1st April / July to the 31st March / 30th June following.
6. ELECTION OF EXECUTIVES
Appointment of Returning Officer Nominations will be considered and voted on for the following positions:
President,
Vice President Education,
Vice President Membership,
Vice President Public Relations,
Secretary,
Treasurer,
Sergeant at Arms
Candidates who wish to be nominated will present their statement via Zoom.
After all the candidates for each executive position have spoken, voting will be conducted anonymously in real time through Survey Monkey. The returning officer, a current executive who is not running, will count the nomination results and announce the candidates with the most nominations as the incoming executive.
7. GENERAL BUSINESS
i) Nomination of Bank Signatories
8. DATE OF THE NEXT MEETING
9. CLOSE OF MEETING