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Hosted by FOOD ADVENTURE SOCIETY

Club : Food Adventure Society
DATE: 13 Apr 2021
TIME: 6:00 pm - 7:30 pm
Location : Holme Reading Room

1. OPENING AND WELCOME 2. APOLOGIES AND LEAVES OF ABSENCE 3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES 4. ANNUAL REPORTS 5. ELECTION OF EXECUTIVES Appointment of Returning Officer Nominations will be considered and voted on for the following positions: President Secretary Treasurer Events Officer x 2 External Relations Officer x 2 Marketing Officer x 2 NOMINATION AND VOTING PROCEDURE a. The current executive members will give a brief overview of their role (if present). If the current executive for a particular position is not present at the AGM, then another executive will present the overview on their behalf b. Nominations for the executive position in contention will be called for from the floor. Each nomination must be seconded for it to be accepted. If there is more than one nomination for any position, an election is required. Self-nominations are allowable but will still need to be seconded c. Prior to election, each nominee will be asked to give a ~30 second speech introducing themselves to the others in attendance and explaining why they want the particular executive position and why they believe they are suitable for it. d. After speeches, nominees are escorted out of the meeting room and election for the position is conducted through a show of hands (for executive roles with one position only e.g. President, Vice-president, Secretary, Treasurer) and through a secret ballot (for roles with more than one position available e.g. Events officers, External Relations officers, Marketing officers). For single-position executive roles, each member can only vote once. For multiple-position executive roles, members cast votes preferentially i.e. write down their 1st and 2nd preferences e. Votes are counted for the position and the newly elected executive is announced f. This process is repeated for the remaining positions. The order of positions to be elected is: President, Vice President, Secretary, Treasurer, Events officers, External Relations officers, Marketing officers. g. If a nominee for one position is not elected, they may also choose to run for other positions, but they will need to be nominated and seconded again. 6. DATE OF THE NEXT MEETING 7. CLOSE OF MEETING